Healthcare Intake Coordinator

Memory Training Centers of Florida; Florida; On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Vacation time

Sick days

Holidays

401(k) match

Referral program

Career growth

Job summary

Memory Training Centers of Florida is seeking an organized Healthcare Intake Coordinator to join their North Miami Beach team. The role focuses on managing the intake process, coordinating with patients and families, and ensuring smooth scheduling and documentation workflows.

Ideal candidates have healthcare intake or medical administration experience, strong communication, and proficiency with EHR/EMR systems. This full-time role supports a growing clinic serving seniors across Florida.

Qualifications

• Prior experience in healthcare intake, patient scheduling, medical administration, or patient coordination preferred.
• Strong attention to detail and organizational skills.
• Excellent telephone and communication skills.
• Comfortable working with electronic health records (EHR/EMR) and spreadsheets.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Coordinate the new patient intake process from referral through scheduling.
• Communicate with patients, families, senior living communities, and referral sources.
• Schedule and confirm patient appointments.
• Collect and verify patient demographic, insurance, and intake information.
• Ensure intake forms and documentation are completed accurately.
• Maintain patient information in the EHR and tracking systems.
• Organize and maintain electronic patient records.
• Follow up on incomplete documentation and outstanding intake items.
• Coordinate with clinicians and internal teams to prepare patients for services.
• Provide friendly, professional support to seniors and their families.
• Assist with day-to-day administrative needs as the practice grows.

Skills

Healthcare experience

Excellent telephone

Communication skills

Google Sheets

Microsoft Excel

EHR/EMR experience

Tools

Google Sheets

Microsoft Excel

AdvancedMD

EHR/EMR

Job description

Memory Training Centers of Florida | Full time

Healthcare Intake Coordinator

North Miami Beach, United States | Posted on 10/09/2026

• Work Experience Healthcare experience, Microst Excel or Google sheet, Strong written and verbal communication, Telephone skills
• City North Miami Beach
• State/Province Florida
• Country United States

Job Description

Memory Training Centers of Florida is a growing clinical practice dedicated to optimizing the quality of life for seniors throughout Florida. As we continue to expand, we’re looking for a compassionate, organized, and energetic Healthcare Intake Coordinator to join our administrative team.

If you enjoy helping patients, keeping things organized, and being the person who makes sure nothing falls through the cracks, this could be a great opportunity for you.

What You’ll Do

As our Healthcare Intake Coordinator, you’ll play an important role in creating a smooth experience for new and existing patients while supporting our clinical team.

Your responsibilities will include:

• Coordinate the new patient intake process from initial referral through scheduling
• Communicate with patients, families, senior living communities, and referral sources
• Schedule and confirm patient appointments
• Collect and verify patient demographic, insurance, and intake information
• Ensure required intake forms and documentation are completed accurately
• Maintain accurate and up-to-date patient information in our EHR and tracking systems
• Organize and maintain electronic patient records
• Follow up on incomplete documentation and outstanding intake items
• Coordinate with clinicians and internal team members to ensure patients are ready to begin services
• Provide friendly, professional support to senior patients and their families
• Assist with day-to-day administrative needs as our practice continues to grow

Requirements

What We’re Looking For

• Prior experience in healthcare intake, patient scheduling, medical administration, or patient coordination preferred
• Strong attention to detail and organizational skills
• Comfortable managing multiple patients and priorities simultaneously
• Excellent telephone and communication skills
• Warm, patient, and professional when working with seniors and their families
• Comfortable working with electronic health records (EHR/EMR) and spreadsheets
• Able to work independently and take ownership of assigned responsibilities
• Strong follow-up skills — you don’t like leaving loose ends
• Experience with AdvancedMD is a plus
• Experience with Google Sheets or Microsoft Excel is a plus

Why Join Memory Training Centers of Florida?

You’ll be joining a growing organization where your work directly supports seniors and their families. As our practice expands throughout Florida, there will be opportunities to take on additional responsibilities and grow with the company.

If you’re organized, dependable, comfortable speaking with patients, and enjoy keeping a busy healthcare operation moving forward, we’d love to hear from you.

We believe great work starts with feeling supported, valued, and having time for life outside of work. As part of our team, you’ll enjoy:

• 2 Weeks of Paid Vacation – Take time to recharge and enjoy what matters most.
• 5 Paid Sick Days – Because your health and well-being come first.
• 12 Paid Holidays – More time to celebrate and spend with family and friends.
• 401(k) with Employer Match – We’ll help you invest in your future.
• Employee Referral Program – Earn rewards for helping us bring great people to the team.
• Supportive, Team-Oriented Culture – Work alongside people who genuinely want to see you succeed.
• Career Growth & Advancement Opportunities – We’re growing, and we want our employees to grow with us.
• Join a growing healthcare organization where your work matters, your contributions are valued, and there’s room to build your career.