Human Resources & Onboarding Coordinator

Memory Training Centers of Florida; Florida; On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Paid vacation

Paid sick days

Paid holidays

401(k) match

Referral program

Team-oriented culture

Career growth

Job summary

Memory Training Centers of Florida is seeking an organized HR professional to manage onboarding and HR operations. You will support new hires and healthcare professionals with paperwork, background checks, and records, ensuring a smooth transition into the organization.

You will also assist the recruiting team with candidate sourcing, interview coordination, and ATS handling, contributing to a positive, efficient employee experience throughout the lifecycle.

Qualifications

• Experience in recruiting, HR or healthcare administration.
• Experience with proactive candidate sourcing and follow-up.
• Strong communication skills and professional phone presence.
• Ability to build relationships across diverse backgrounds.
• Excellent organizational skills with attention to detail.
• Comfortable juggling multiple priorities and deadlines.
• Proficiency with Microsoft Office, Google Workspace and recruiting platforms.
• Familiarity with ATS and e-sign tools is a plus.
• Ability to handle sensitive employee and candidate information discreetly.

Responsibilities

• Coordinate onboarding for new employees and healthcare professionals.
• Prepare and track new hire paperwork and onboarding documentation.
• Coordinate background checks, license verification, and pre-employment steps.
• Maintain confidential employee and contractor records.
• Track onboarding progress and follow up on outstanding requirements.
• Schedule orientations, trainings, and introductions to teams.
• Serve as a primary contact for new hires during onboarding.
• Support HR administration and document control.
• Post and update job ads; review resumes; assist with candidate screening.
• Coordinate interviews and maintain applicant records in the ATS.
• Support recruiting initiatives and referral programs.

Skills

HR operations

Onboarding

Recruiting

Candidate sourcing

Communication

Tools

ATS

Microsoft Office

Google Workspace

LinkedIn

Job description

Memory Training Centers of Florida | Full time

Location: North Miami Beach, FL (On-Site)

Job Type: Full-Time | Monday–Friday

Salary: 45,000–50,000 annually

Help Us Build a Great Team, One Employee at a Time!

Are you an organized, people-focused HR professional who loves creating a positive employee experience and making sure nothing falls through the cracks?

Memory Training Centers of Florida is growing, and we're looking for a motivated, detail-oriented Human Resources & Onboarding Coordinator to join our team!

In this role, you'll be an essential part of our HR operations, helping new employees and clinical professionals transition smoothly into our organization while ensuring employee records, onboarding requirements, and HR/Recruiting processes are handled accurately and efficiently.

You’ll also provide support to our recruiting team with candidate coordination, sourcing, and hiring activities as needed.

If you're someone who enjoys helping people, thrives on organization, and takes pride in keeping things running smoothly, we'd love to meet you!

What You'll Be Doing

Human Resources & Onboarding (Primary Focus)

• Create an exceptional onboarding experience! Coordinate the onboarding process for new employees and contracted healthcare professionals, from offer acceptance through their first day and beyond.
• Prepare, distribute, collect, and track new hire paperwork, employment agreements, and onboarding documentation.
• Coordinate background checks, reference checks, professional license verification, and other pre-employment requirements.
• Maintain accurate, organized, and confidential employee and contractor records.
• Track onboarding progress, identify outstanding requirements, and proactively follow up to ensure timely completion.
• Coordinate new hire orientations, training schedules, and introductions to appropriate team members.
• Serve as a friendly, knowledgeable point of contact for new hires, answering questions and guiding them through the onboarding process.
• Assist with employee record updates, HR documentation, personnel changes, and general HR administrative functions.
• Maintain HR spreadsheets, trackers, and internal systems to ensure information is accurate and up to date.
• Support employee communications, HR initiatives, and ongoing process improvements.
• Assist leadership with maintaining organized, efficient, and compliant HR operations.

Recruiting & Talent Acquisition Support (Secondary Focus)

• Assist with posting and updating job advertisements on Indeed, LinkedIn, and other recruiting platforms.
• Review resumes and assist with initial candidate screening when needed.
• Support proactive sourcing and outreach to therapists, psychologists, and other healthcare professionals.
• Coordinate interviews, scheduling, and candidate follow-up communications.
• Maintain applicant records and update candidate statuses within our applicant tracking system.
• Support recruiting initiatives, referral programs, and talent pipeline development.
• Collaborate with the recruiting team to ensure a seamless transition from candidate selection to onboarding.
  

Requirements

We're looking for someone who is resourceful, personable, detail-oriented, and comfortable taking initiative.

• Previous experience in recruiting, talent acquisition, staffing, human resources, healthcare administration, or a related field.
• Experience with proactive candidate sourcing, outreach, and follow-up strongly preferred.
• Strong communication skills and a confident, professional phone presence.
• Ability to build relationships and engage professionals from diverse backgrounds.
• Excellent organizational skills with strong attention to detail.
• Comfortable juggling multiple priorities, job openings, and deadlines.
• Proficiency with Microsoft Office, Google Workspace, and online recruiting platforms.
• Familiarity with applicant tracking systems (ATS) and Online signing tools is a plus.
• Ability to handle sensitive employee and candidate information with discretion.
• A positive, solutions-oriented attitude and willingness to learn.
  

We believe great work starts with feeling supported, valued, and having time for life outside of work. As part of our team, you’ll enjoy:

• 2 Weeks of Paid Vacation – Take time to recharge and enjoy what matters most.
• 5 Paid Sick Days – Because your health and well-being come first.
• 12 Paid Holidays – More time to celebrate and spend with family and friends.
• 401(k) with Employer Match – We’ll help you invest in your future.
• Employee Referral Program – Earn rewards for helping us bring great people to the team.
• Supportive, Team-Oriented Culture – Work alongside people who genuinely want to see you succeed.
• Career Growth & Advancement Opportunities – We’re growing, and we want our employees to grow with us.

Join a growing healthcare organization where your work matters, your contributions are valued, and there’s room to build your career.