Healthcare HVAC Project Coordinator

RPM SPG; Clearwater (FL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with company match

Continuing education

Job summary

RPM SPG is seeking a Construction Management Associate in Florida to support the Operations team in planning, coordinating, and executing HVAC restoration projects. You will assist Construction Managers and Project Superintendents to deliver AHU restoration work safely, on schedule, and per specifications.

Responsibilities include coordinating field teams, maintaining documentation, developing schedules, and supporting submittals, permits, and billing.

Qualifications

• Must have transportation and a valid driver's license.
• Ability to travel out of town may include overnight travel.
• Ability to work weekends and/or holidays if needed.
• Ability to read, write, and speak English.
• Open to relocation after completion of the program.

Responsibilities

• Assist Construction Managers and Operations leadership in coordinating HVAC restoration projects.
• Support field teams during AHU restoration, fan array retrofit, and coil replacement projects.
• Ensure project work aligns with project scope, specifications, and customer requirements.
• Maintain project files and documentation, including drawings, specifications, submittals, and RFIs.
• Upload and manage documentation within company project management systems.
• Track project correspondence and ensure proper documentation of project activities.
• Assist in the development and maintenance of project schedules.
• Coordinate with field technicians, subcontractors, and vendors to ensure timely execution of work.
• Track milestone dates and ensure project activities remain on schedule.
• Participate in project meetings with internal teams, subcontractors, and customers.
• Prepare and distribute meeting notes and project updates.
• Coordinate communication between Operations, Engineering, Sales, and field teams.
• Assist in preparing and submitting project submittals, including fan array equipment, coil specifications, mechanical components, and coating systems.
• Support permitting requirements where required.
• Visit job sites to support field operations and verify project progress.
• Assist with site audits, safety documentation, and quality control checks.
• Ensure field reports and daily logs are completed and properly documented.
• Assist Construction Managers in tracking project budgets and costs.
• Support preparation of project billing documentation.
• Assist with review of subcontractor invoices and change orders.
• Assist with final inspections and project turnover.
• Compile project closeout documents, including warranties, as-built documentation, and completion reports.

Job description

RPM SPG is seeking a Construction Management Associate in Florida to support the Operations team in planning, coordinating, and executing HVAC restoration projects. You will assist Construction Managers and Project Superintendents to deliver AHU restoration work safely, on schedule, and per specifications.

Responsibilities include coordinating field teams, maintaining documentation, developing schedules, and supporting submittals, permits, and billing.