Healthcare Front Desk Specialist - Welcoming & Admin Support

Optalis Healthcare (Health & Rehabilitation Centers); Muskegon (MI); On-site; USD 32,000 - 40,000; Full time

Job summary

Optalis Healthcare and Rehabilitation of Muskegon is seeking a friendly Receptionist to be the first point of contact for residents, visitors and staff at the Muskegon facility. You will manage the front desk, answer phones, direct visitors, handle mail, and provide clerical support using Microsoft Office in a fast-paced environment.

This role requires a high school diploma; experience in healthcare or office reception is preferred.

Qualifications

• High school diploma or equivalent.
• Experience in healthcare or office reception role preferred.

Responsibilities

• Answer phones courteously, direct calls, and take accurate messages.
• Welcome and direct visitors, vendors, and applicants; maintain visitor log.
• Provide accurate information to residents, families, and staff as requested.
• Sort and distribute mail, packages, and messages promptly.
• Assist with clerical tasks such as copying, filing, and data entry.
• Support survey readiness through professional conduct and accurate records.

Skills

Communication

Customer service

Organization

Clerical tasks

Microsoft Office

Phone systems

Education

High school diploma

Tools

Microsoft Office

Phone systems

Job description

Optalis Healthcare and Rehabilitation of Muskegon is seeking a friendly Receptionist to be the first point of contact for residents, visitors and staff at the Muskegon facility. You will manage the front desk, answer phones, direct visitors, handle mail, and provide clerical support using Microsoft Office in a fast-paced environment.

This role requires a high school diploma; experience in healthcare or office reception is preferred.