Healthcare Front Desk Admin – Patient Check-in & Scheduling

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

The University of California - Los Angeles Health is seeking a TMS Front Office Admin to serve as the primary front desk administrator for the Neuromodulation Division. You will greet patients, check in, collect copays, and help coordinate scheduling and clinic flow.

This role requires strong communication and organizational skills to work with patients, clinicians, and staff, while maintaining confidentiality and accurate data entry.

Qualifications

• Minimum 1 year of administrative/front desk experience in a professional environment.
• Knowledge of Microsoft Word, Windows, Outlook and basic PC applications.
• Ability to manage interruptions and competing demands while maintaining accuracy.
• Strong communication to interact with diverse individuals and explain scheduling/policies.
• Organizational skills to maintain efficient workflow and professional customer service.

Responsibilities

• Greet and check in patients at the front desk and collect copays.
• Schedule appointments and support clinic flow per required protocols.
• Coordinate scheduling with clinical teams and administrative staff.
• Maintain confidentiality and accurately enter demographic, registration, insurance, and financial data.

Skills

Front desk experience

Customer service

Communication skills

Scheduling

Confidentiality

Data entry

Education

Bachelor's degree in business administration, healthcare administration, health sciences, public health, social sciences

Tools

Microsoft Word

Windows

Outlook

Job description

The University of California - Los Angeles Health is seeking a TMS Front Office Admin to serve as the primary front desk administrator for the Neuromodulation Division. You will greet patients, check in, collect copays, and help coordinate scheduling and clinic flow.

This role requires strong communication and organizational skills to work with patients, clinicians, and staff, while maintaining confidentiality and accurate data entry.