TMS Front Office Admin, Psychiatry

UCLA Health; Los Angeles (CA); On-site; USD 39,000 - 54,000; Full time

Job summary

UCLA Health is seeking a competent Front Office Admin to join the Neuromodulation Division. You will greet patients, collect copays, and support scheduling while maintaining efficient clinic flow.

The role requires strong communication, organizational skills, and the ability to handle sensitive health information in a fast-paced clinical environment. Prior front desk experience in healthcare is preferred.

Qualifications

• 1 year of experience in front desk, scheduling, or patient-facing support.
• Proficiency in Word, Windows, Outlook; basic PC apps.
• Strong communication to interact with diverse patients and staff.
• Ability to manage multiple tasks with interruptions and maintain accuracy.

Responsibilities

• Greet and check in patients at the front desk and collect copays.
• Manage patient scheduling according to protocols and clinic flow.
• Coordinate with clinical and administrative staff to ensure smooth operations.

Skills

Front desk experience

Microsoft Word/Outlook

Communication skills

Scheduling

Customer service

Education

Bachelor’s degree in business administration/healthcare administration

Tools

EPIC

Care Connect

Job description

Work Schedule

Monday-Friday, 7:30am-4:30pm

Posted Date

09/28/2026

Salary Range: $27.74 - 39.36 Hourly

Employment Type

Duration

Indefinite

Job #

32551

Primary Duties and Responsibilities

The TMS Front Office Admin serves as the primary front desk administrative and clerical support for clinical services within the Neuromodulation Division. Responsibilities include but are not limited to: greeting and checking in patients at the front desk, collecting copays, managing patient scheduling in accordance with required protocols, providing additional scheduling support as needed, and ensuring efficient clinic flow. The role requires strong communication and organizational skills to coordinate effectively with patients, clinical teams, and administrative staff, ensuring seamless front desk operations.

Note: Skills may be subject to test.

Salary Range: $27.74 - $39.36 Hourly

Job Qualifications

Required:

• Minimum 1 year of Experience providing administrative, front desk, customer service, patient access, scheduling, or related support in a professional environment.
• Knowledge of Microsoft Word, Windows, Outlook e-mail and basic knowledge of PC applications .
• Ability to perform responsibilities with frequent interruptions and competing demands.
• Strong communication skills to interact diplomatically with individual from diverse social, cultural, economic, and educational backgrounds and explain the department's policies relate to appointment scheduling, billing , collections , registration.
• Skill in organizing and prioritizing assignments and maintaining efficient workflow.
• Ability to provide professional, courteous, and responsive customer service to patients, families, visitors, clinicians, and staff.
• Ability to accurately obtain, verify, and enter patient demographic, registration, insurance, and financial information.
• Ability to maintain confidentiality and appropriately handle protected health information and other sensitive information.
• Ability to follow established scheduling, registration, cash-handling, and front desk procedures with attention to accuracy and detail.
• Ability to work effectively as part of a multidisciplinary clinical and administrative team.

Preferred:

• Bachelor’s degree in business administration, healthcare administration, health sciences, public health, social sciences, and/or equivalent combination of education and experience.
• Experience in a healthcare setting, including patient registration, scheduling, insurance verification, or use of an electronic health record.
• Working knowledge of Medi-Cal, HMO's, PPO's, third party payors, etc., authorizations and eligibility requirements and regulations.
• Knowledge of NPBHS and Medical Enterprise supported services, Care Connect (EPIC) systems

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.