Healthcare Front Desk & Admin Coordinator (Full-Time)

BAART Programs; Montpelier (VT); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

401K match

Medical, Dental, Vision Insurance

Accident Injury, Hospital Indemnity &

Job summary

BAART Programs is seeking a full-time receptionist to handle administrative duties at the treatment center. The ideal candidate is organized, professional, and enthusiastic, able to multitask, manage phone calls, scheduling, data entry and patient check-in while supporting clinicians and counselors.

Responsibilities include answering phones, processing mail, data entry, assisting with patient intakes, maintaining records, and ensuring office cleanliness.

Qualifications

• High school diploma or equivalent with at least 1 year of office experience.
• Excellent customer service skills and professional public presentation, including telephone etiquette.
• Proficient in basic PC skills; Word and Excel knowledge preferred.
• Ability to follow oral and written directions and work with staff, patients and peers.
• Self-directed with minimal supervision.
• Flexible and cooperative in fulfilling obligations.
• Satisfactory drug screen and criminal background check.

Responsibilities

• Answer phones, forward calls, manage mail flow, data entry, reconcile daily money, and inventory control.
• Assist Medical Director/Program staff with patient intakes – scheduling, check-in, insurance verification and payments.
• Obtain patient histories, build files for new admissions, archive discharged files, and maintain reports.
• Office maintenance – keep play area, lab, and coffee/beverage areas clean.
• Facilitate specimen collection from patients and deliver to lab when applicable.
• Other duties as assigned.

Skills

Customer service

Telephone etiquette

Self-directed

Flexible

Team collaboration

PC basic skills

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

BAART Programs is seeking a full-time receptionist to handle administrative duties at the treatment center. The ideal candidate is organized, professional, and enthusiastic, able to multitask, manage phone calls, scheduling, data entry and patient check-in while supporting clinicians and counselors.

Responsibilities include answering phones, processing mail, data entry, assisting with patient intakes, maintaining records, and ensuring office cleanliness.