Healthcare Facilities Operations Manager – Multi-Site

Los Angeles Center for Ear, Nose, Throat and Allergy; Los Angeles (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Los Angeles Center for Ear, Nose, Throat and Allergy is seeking a Facilities Operations Manager in Los Angeles, CA. The role oversees daily maintenance, safety, cleanliness, and readiness of all clinic locations, partnering with clinic leadership, vendors, and property management.

Responsibilities include managing HVAC/plumbing/electrical repairs, preventative maintenance, and cross-location coordination. The position requires strong vendor management, project coordination, and the ability to

Qualifications

• 3+ years of facilities management, facilities operations, property operations, or related experience.
• Multi-site facilities experience strongly preferred.
• Healthcare, medical office, dental, or similar regulated-environment experience preferred.
• Demonstrated ability to independently manage multiple concurrent facility requests, projects, vendors, and deadlines.
• Experience coordinating maintenance involving HVAC, plumbing, electrical, janitorial, and general building systems.
• Strong vendor-management and contract-negotiation skills.
• Experience with preventative maintenance programs, work-order tracking, or facilities management systems preferred.
• Working knowledge of OSHA and ADA considerations is preferred.
• Strong organizational, prioritization, problem-solving, and project-management skills.
• Ability to travel regularly between clinic locations.

Responsibilities

• Oversee cleanliness, safety, functionality, organization, and maintenance of all clinic locations.
• Serve as the primary point of contact for facility-related requests, concerns, and emergencies.
• Coordinate and oversee repairs involving HVAC, plumbing, electrical, lighting, fixtures, furniture, and other building systems.
• Establish and maintain preventative maintenance schedules across clinic locations.
• Prioritize facility requests based on urgency, safety, operational impact, and patient-care needs.
• Maintain a centralized system for tracking facility requests, repairs, vendors, responsible parties, status, timelines, and completion.
• Ensure facility-related matters are followed through from initial identification to final resolution.
• Maintain furniture, storage areas, trash and recycling areas, common spaces, and other facility assets.
• Coordinate facility access and other building-related needs with property managers and building representatives.
• Proactively communicate significant facility issues, project status, delays, dependencies, and anticipated completion timelines to appropriate stakeholders.
• Conduct regular site visits and facility inspections across clinic locations.
• Establish and maintain a consistent clinic walkthrough and inspection schedule.
• Utilize standardized checklists to evaluate cleanliness, maintenance, safety, organization, and overall facility conditions.
• Partner with Clinic Managers and onsite staff to identify and document facility concerns.
• Review walkthrough documentation, photographs, videos, and reported deficiencies and ensure follow-up through resolution.
• Identify potential facility and operational risks and take appropriate action before they impact care delivery.
• Maintain accurate inspection records and facility documentation.
• Source, coordinate, and manage third-party vendors and contractors for maintenance, repairs, cleaning, and improvement projects.
• Obtain and evaluate competitive quotes; negotiate pricing and terms.
• Collaborate with Development Team for new site openings and relocations.
• Coordinate setup, readiness inspections, and post-opening needs for new locations.

Skills

Facilities management

Multi-site operations

Vendor management

Project coordination

Safety compliance

OSHA/ADA knowledge

Communication skills

Job description

Los Angeles Center for Ear, Nose, Throat and Allergy is seeking a Facilities Operations Manager in Los Angeles, CA. The role oversees daily maintenance, safety, cleanliness, and readiness of all clinic locations, partnering with clinic leadership, vendors, and property management.

Responsibilities include managing HVAC/plumbing/electrical repairs, preventative maintenance, and cross-location coordination. The position requires strong vendor management, project coordination, and the ability to