Healthcare Facilities Manager - Multi-Site Ops

CBRE Group, Inc.; Portland (OR); Hybrid; USD 90,000 - 130,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Manager to oversee maintenance, safety, and regulatory compliance for multiple healthcare clinic locations.

You will lead mobile and in-house technicians, develop preventive maintenance programs, and manage vendor relationships to support high-quality patient care. The role involves coordinating with Real Estate, Finance, and Clinical leadership on budgets, leases, and capital projects, while ensuring safety standards, compliance, and incident

Responsibilities

• Oversee day-to-day maintenance of multiple healthcare clinic facilities.
• Develop preventive maintenance programs for building systems, equipment, and infrastructure.
• Ensure proper operation of HVAC, electrical, plumbing, security, fire protection, and life safety systems.
• Coordinate repair activities to minimize disruptions to patient care and clinic operations.
• Conduct routine facility inspections and address identified deficiencies.
• Supervise, coach, and evaluate a team of mobile maintenance technicians.
• Schedule and dispatch mobile technicians, prioritizing work orders based on operational needs, patient impact, and service levels.
• Monitor technician productivity, service quality, and response times.
• Provide technical guidance and support for complex maintenance issues.
• Ensure technicians follow safety procedures, regulatory requirements, and organizational standards.
• Ensure compliance with healthcare regulations, OSHA requirements, safety standards, and local building codes.
• Support accreditation surveys, inspections, and audit readiness efforts.
• Maintain records related to facility maintenance, inspections, permits, and compliance activities.
• Investigate safety incidents and implement corrective actions.
• Lead emergency preparedness, business continuity, and disaster recovery planning for facilities.
• Manage relationships with contractors, service providers, and equipment vendors.
• Negotiate service agreements and monitor vendor performance against standards.
• Oversee outsourced maintenance services and capital improvement projects.
• Ensure contractor compliance with healthcare safety, security, and regulatory requirements.
• Serve as the primary facilities contact for landlords, property managers, and building management teams for leased clinic locations.
• Review facility-related lease provisions and ensure compliance with tenant obligations, including maintenance responsibilities, operating expense requirements, and repair obligations.
• Coordinate landlord-funded repairs, building system maintenance, and tenant improvement projects.
• Track lease-related requirements, critical dates, renewals, notices, and facility obligations in partnership with Real Estate and Legal teams.
• Provide facilities expertise to support lease negotiations, site planning, and occupancy decisions.
• Review CAM charges, operating expense reconciliations, and landlord billings for accuracy.
• Escalate and resolve facility issues with landlords and property management companies to minimize disruptions.
• Collaborate with clinic leadership, Real Estate, Construction, and Finance teams on new site acquisitions, relocations, expansions, and lease renewals.
• Review, approve, and process vendor invoices for maintenance, repairs, utilities, and contracted services.
• Ensure timely invoice coding, submission, and payment in accordance with financial policies.
• Monitor purchase orders, work order costs, and service contract expenditures.
• Track facility expenditures and reconcile monthly expenses against budgets.
• Develop operating and maintenance budgets, forecasts, and capital expenditure requests.
• Analyze facility operating costs and spending trends to identify cost-saving opportunities and efficiencies.
• Coordinate with Accounts Payable, Procurement, and Finance teams for accurate reporting.
• Maintain records of contracts, warranties, invoices, and facility-related documentation.
• Evaluate vendor proposals and perform cost-benefit analyses for repairs, maintenance programs, and capital projects.
• Ensure adherence to internal controls and audit requirements.
• Lead facility renovations, equipment installations, and capital projects.
• Prepare project plans, timelines, budgets, and status reports for leadership.
• Partner with clinic leadership to address facility-related concerns and operational needs.
• Ensure timely resolution of maintenance requests and service issues.
• Communicate project updates, facility issues, and operational impacts to stakeholders.
• Ensure facility operations support a safe, reliable, and positive patient experience.

Job description

CBRE Group, Inc. is seeking a Facilities Manager to oversee maintenance, safety, and regulatory compliance for multiple healthcare clinic locations.

You will lead mobile and in-house technicians, develop preventive maintenance programs, and manage vendor relationships to support high-quality patient care. The role involves coordinating with Real Estate, Finance, and Clinical leadership on budgets, leases, and capital projects, while ensuring safety standards, compliance, and incident