Strategic Executive Assistant to Chief Officer

University of Southern California; Glendale (CA); Vor Ort; USD 45.000 - 77.000; Vollzeit

Zusammenfassung

University of Southern California Norris Comprehensive Cancer Center and Hospital seeks an Executive Assistant to support the Chief Officer and Executive Leader. The role includes organizing office functions, directing clerical staff, scheduling meetings, coordinating travel, and managing multiple priorities across the day.

The position requires high school or equivalent, secretarial training, and 5–10 years of senior executive secretarial experience.

Qualifikationen

• High school diploma or equivalent.
• Specialized/technical training or secretarial education preferred.
• 5-10 years previous secretarial experience in a senior executive setting.
• Typing ability 60+ WPM and strong transcription skills.
• Excellent verbal and written communication and MS Office proficiency.
• Strong organization and time management capabilities; independent and collaborative work.

Aufgaben

• Coordinate schedule, arrange meetings and appointments.
• Prepare and transcribe meeting minutes and follow up on items.
• Maintain the Administrative Policy and Procedure manual.
• Process performance evaluations timely for the Associate Administrator for Nursing.
• Liaise between Administrative Team, staff, physicians, and department directors to resolve issues.
• Disseminate a variety of materials related to officer functions (memos, reports, etc.).
• Provide research and administrative support to special projects and data gathering.
• Track workflow, schedules, and projects to ensure timely completion.
• Exercise sound judgment for issues beyond authority and escalate appropriately.
• Maintain confidential records and security of information.
• Handle calls from patients and the public, assess urgency, and refer as needed.
• Perform other duties as directed by senior executives and administrators.

Kenntnisse

Typing 60+ WPM

Transcription

Mathematical aptitude

Verbal and written communication

Organization/time management

Independent work and teamwork

Collaboration and problem-solving

Ausbildung

High school or equivalent

Specialized/technical training

Formal secretarial training or equivalent education

Tools

Microsoft Office

Jobbeschreibung

University of Southern California Norris Comprehensive Cancer Center and Hospital seeks an Executive Assistant to support the Chief Officer and Executive Leader. The role includes organizing office functions, directing clerical staff, scheduling meetings, coordinating travel, and managing multiple priorities across the day.

The position requires high school or equivalent, secretarial training, and 5–10 years of senior executive secretarial experience.