Senior Executive Assistant to C-Level Leader (Healthcare)

Keck Medicine of USC; Los Angeles (CA); On-site; USD 45,000 - 77,000; Full time

Job summary

Keck Medicine of USC is seeking an Executive Assistant to support the Chief Officer and Executive Leader within USC Norris Comprehensive Cancer Center. Responsibilities include organizing office functions, supervising clerical staff, scheduling meetings, travel, and coordinating priorities, with opportunities to lead independent projects.

Qualifications include 5–10 years in a senior executive secretarial role, 60+ WPM typing, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• High school or equivalent is required.
• Specialized/technical secretarial training or equivalent education preferred.
• 5–10 years previous secretarial experience in a senior executive setting.
• Typing speed of 60+ WPM.
• Transcription and mathematical aptitude.
• Excellent verbal and written communication skills.
• Computer literacy in word processing and spreadsheets.
• Proficiency in Microsoft Office.

Responsibilities

• Coordinate schedule by arranging meetings and appointments.
• Prepare and transcribe meeting minutes and track follow-ups.
• Maintain the Administrative Policy and Procedure manual.
• Process performance evaluations timely.
• Serve as liaison between Administrative Team, Physicians, Department Directors, and customers.
• Prepare and disseminate materials (correspondence, memos, reports).
• Provide research and administrative support to special projects.

Skills

Typing 60+ WPM

Transcription

Mathematical aptitude

Verbal and written communication

Organization/time management

Independent and team work

Problem solving

Professional demeanor

Education

High school or equivalent

Secretarial training / specialized training

Tools

Microsoft Office

Job description

Keck Medicine of USC is seeking an Executive Assistant to support the Chief Officer and Executive Leader within USC Norris Comprehensive Cancer Center. Responsibilities include organizing office functions, supervising clerical staff, scheduling meetings, travel, and coordinating priorities, with opportunities to lead independent projects.

Qualifications include 5–10 years in a senior executive secretarial role, 60+ WPM typing, strong communication skills, and proficiency with Microsoft Office.