Healthcare Executive Assistant | Calendar Mastery & Admin

GetJobSmart; San Antonio (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) or pension scheme

Professional development opportunities

Job summary

Pioneer Meadows Group in San Antonio, TX is seeking an Executive Assistant to support senior leadership with scheduling, meeting coordination, and general office operations. The role offers a salary range of $45,000 to $59,885 per year and a full benefits package including health insurance and retirement plans.

The ideal candidate holds a bachelor's degree in administrative fields, has at least 3 years of EA experience, and demonstrates strong organizational and communication skills in a

Qualifications

• Bachelor's degree in Administrative Science or related field.
• Minimum of 3 years of executive assistant or administrative experience.
• Experience in healthcare or professional services environment preferred.
• Strong organizational and communication skills.

Responsibilities

• Manage the executive's calendar, including scheduling appointments, coordinating travel arrangements, and preparing meeting agendas.
• Provide administrative support to the executive team, including document preparation, travel planning, and event coordination.
• Assist with the preparation and distribution of meeting materials, including presentations, reports, and correspondence.
• Maintain and update the executive's contact database, ensuring accurate and up-to-date information.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a focus on professionalism and efficiency.
• Coordinate with various departments to facilitate the smooth operation of meetings and events.
• Monitor and manage office supplies, equipment, and facilities to ensure they are in good working order.
• Assist with the preparation of expense reports, travel itineraries, and other administrative tasks as needed.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Teamwork

Education

Bachelor's degree in Administrative Science or related field

Tools

Microsoft Office Suite

Job description

Pioneer Meadows Group in San Antonio, TX is seeking an Executive Assistant to support senior leadership with scheduling, meeting coordination, and general office operations. The role offers a salary range of $45,000 to $59,885 per year and a full benefits package including health insurance and retirement plans.

The ideal candidate holds a bachelor's degree in administrative fields, has at least 3 years of EA experience, and demonstrates strong organizational and communication skills in a