Executive Assistant

Pioneer Meadows Group; San Antonio (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) or pension scheme

Professional development opportunities

Job summary

Pioneer Meadows Group in San Antonio, TX is seeking an Executive Assistant to support senior leadership with scheduling, meeting coordination, and general office operations. The role offers a salary range of $45,000 to $59,885 per year and a full benefits package including health insurance and retirement plans.

The ideal candidate holds a bachelor's degree in administrative fields, has at least 3 years of EA experience, and demonstrates strong organizational and communication skills in a

Qualifications

• Bachelor's degree in Administrative Science or related field.
• Minimum of 3 years of executive assistant or administrative experience.
• Experience in healthcare or professional services environment preferred.
• Strong organizational and communication skills.

Responsibilities

• Manage the executive's calendar, including scheduling appointments, coordinating travel arrangements, and preparing meeting agendas.
• Provide administrative support to the executive team, including document preparation, travel planning, and event coordination.
• Assist with the preparation and distribution of meeting materials, including presentations, reports, and correspondence.
• Maintain and update the executive's contact database, ensuring accurate and up-to-date information.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a focus on professionalism and efficiency.
• Coordinate with various departments to facilitate the smooth operation of meetings and events.
• Monitor and manage office supplies, equipment, and facilities to ensure they are in good working order.
• Assist with the preparation of expense reports, travel itineraries, and other administrative tasks as needed.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Teamwork

Education

Bachelor's degree in Administrative Science or related field

Tools

Microsoft Office Suite

Job description

Pioneer Meadows Group in San Antonio, TX, seeks a FULL_TIME Executive Assistant. This role involves supporting executive leadership with scheduling, meeting coordination, and office operations. Salary ranges from $45,000 to $59,885.

Daily tasks include managing executive calendars, arranging meetings, and handling office logistics. You will ensure efficient communication and organization within the team. This role requires strong administrative skills and attention to detail.

In the bustling healthcare environment of San Antonio, TX, you'll have the opportunity to work alongside a dedicated team. Your role will involve collaborating closely with executives and staff to ensure a productive and organized workplace. This dynamic setting will provide you with a unique opportunity to contribute to the overall success of the organization while fostering a positive and efficient work environment.

The salary for this position ranges from $45,000 to $59,885 per year, depending on various factors such as experience, education, and location. In addition to the base salary, employees are entitled to a comprehensive benefits package that includes health insurance, which covers medical, dental, and vision care. The company also offers retirement plans, such as a 401(k) or pension scheme, to help employees save for their future. Furthermore, professional development opportunities are provided to support the growth and advancement of employees within the organization.

Requirements include a bachelor's degree in administrative science or related field. Previous experience as an executive assistant is preferred. Strong organizational and communication skills are essential.

We are seeking passionate individuals who are committed to our healthcare mission and eager to make a difference in the lives of our patients. Your application will be reviewed by our hiring committee, which consists of department heads and senior staff members. If you meet our criteria, you will be invited for an interview to further discuss your application and learn more about our organization. We look forward to hearing from you and welcoming you to our team.

• Manage the executive's calendar, including scheduling appointments, coordinating travel arrangements, and preparing meeting agendas.
• Provide administrative support to the executive team, including document preparation, travel planning, and event coordination.
• Assist with the preparation and distribution of meeting materials, including presentations, reports, and correspondence.
• Maintain and update the executive's contact database, ensuring accurate and up-to-date information.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a focus on professionalism and efficiency.
• Coordinate with various departments to facilitate the smooth operation of meetings and events.
• Monitor and manage office supplies, equipment, and facilities to ensure they are in good working order.
• Assist with the preparation of expense reports, travel itineraries, and other administrative tasks as needed.
• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in a healthcare or professional services environment.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with a diverse group of individuals.
• Attention to detail and a commitment to maintaining the highest standards of professionalism and confidentiality.
• Ability to work independently and as part of a team, with a flexible and adaptable approach to changing priorities.
• Familiarity with healthcare industry regulations and practices is a plus.

• health insurance, which covers medical, dental, and vision care
• retirement plans, such as a 401(k) or pension scheme, to help employees save for their future
• professional development opportunities are provided to support the growth and advancement of employees within the organization