Healthcare Education Admin Assistant (Onsite)

Unitek Learning; Provo (UT); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision starting

2 Weeks’ starting Vacation per year.

12paid Holidays and 2Floating Holiday

401K with a Company Match

Company Paid Life Insurance at 1x’s你的年

Leadership development and training

Tuition assistance and Forgiveness for

Job summary

Unitek Learning is seeking an on-site Administrative Assistant to support the nursing program and coordinate between students and faculty. You will maintain records, assist with documentation, and help prepare for clinical rotations.

Responsibilities include auditing files, updating forms, scheduling interviews, and handling office operations. A high school diploma and 2+ years of related experience are required; familiarity with medical terminology is a plus.

Qualifications

• Must have 2+ years of administrative experience supporting a team or multiple teams.
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Ability to shift quickly from one task to another while maintaining productivity.
• Must be capable of communicating effectively verbally and in writing.
• Has medical terminology knowledge or work experience in healthcare.

Responsibilities

• Assist with maintaining information tracking sheets for academics.
• Assist with scanning documents for academics.
• Auditing faculty and maintaining academic hard and electronic files for programs; notify appropriate individuals of missing or outdated documentation.
• Coordinate live scan and follow through with all live scan documentation.
• Assist with updating program specific forms.
• Upload advising, changes in student status for graduation, withdrawals, and other records; scan & uploading documents to CVUE, Anthology/Power BI and various spreadsheets and databases.
• Attend meetings on behalf of the Dean as delegated.
• On-site attendance up to 5 days per week is essential.
• Assist with onboarding of new didactic and clinical faculty.
• Travel to different campuses as needed.
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
• Schedule and follow up on hiring interviews.
• Set up and management of Course Key locations for student clinical rotations.
• Collecting, notifying and managing documents from Faculty and students for clinical rotation compliance.
• Ordering and maintaining office supplies and uniforms each semester for nursing students.

Skills

Administrative support

Multi-tasking

Organization

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Teams

Job description

Unitek Learning is seeking an on-site Administrative Assistant to support the nursing program and coordinate between students and faculty. You will maintain records, assist with documentation, and help prepare for clinical rotations.

Responsibilities include auditing files, updating forms, scheduling interviews, and handling office operations. A high school diploma and 2+ years of related experience are required; familiarity with medical terminology is a plus.