Academic administrative Assistant

Unitek Learning; Provo (UT); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision starting

2 Weeks’ starting Vacation per year.

12paid Holidays and 2Floating Holiday

401K with a Company Match

Company Paid Life Insurance at 1x’s你的年

Leadership development and training

Tuition assistance and Forgiveness for

Job summary

Unitek Learning is seeking an on-site Administrative Assistant to support the nursing program and coordinate between students and faculty. You will maintain records, assist with documentation, and help prepare for clinical rotations.

Responsibilities include auditing files, updating forms, scheduling interviews, and handling office operations. A high school diploma and 2+ years of related experience are required; familiarity with medical terminology is a plus.

Qualifications

• Must have 2+ years of administrative experience supporting a team or multiple teams.
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Ability to shift quickly from one task to another while maintaining productivity.
• Must be capable of communicating effectively verbally and in writing.
• Has medical terminology knowledge or work experience in healthcare.

Responsibilities

• Assist with maintaining information tracking sheets for academics.
• Assist with scanning documents for academics.
• Auditing faculty and maintaining academic hard and electronic files for programs; notify appropriate individuals of missing or outdated documentation.
• Coordinate live scan and follow through with all live scan documentation.
• Assist with updating program specific forms.
• Upload advising, changes in student status for graduation, withdrawals, and other records; scan & uploading documents to CVUE, Anthology/Power BI and various spreadsheets and databases.
• Attend meetings on behalf of the Dean as delegated.
• On-site attendance up to 5 days per week is essential.
• Assist with onboarding of new didactic and clinical faculty.
• Travel to different campuses as needed.
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
• Schedule and follow up on hiring interviews.
• Set up and management of Course Key locations for student clinical rotations.
• Collecting, notifying and managing documents from Faculty and students for clinical rotation compliance.
• Ordering and maintaining office supplies and uniforms each semester for nursing students.

Skills

Administrative support

Multi-tasking

Organization

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Teams

Job description

Unitek Learning is a leading healthcare education organization focused on preparing the next generation of nurses and healthcare professionals.

Through its family of institutions, including Unitek College of Nursing, Eagle Gate College, Provo College, Brookline College, and Unitek EMT, Unitek delivers career-focused education designed to help students build meaningful careers while addressing critical workforce needs across the healthcare industry.

Through our Workforce Solutions segment, Unitek partners with hospitals and health systems to create sustainable talent pipelines and expand access to healthcare education through employer-based training and workforce development programs nationwide.

Job Description

This position will provide administrative support and report to the nursing program director/dean to support the nursing program, while coordinating and balancing the needs of a diverse student population and faculty.This position needs the ability to adapt,directand multi-task, and shoulddemonstrateexemplary organizational skills.

Job responsibilities:

Assistwithmaintaininginformation tracking sheets for academics.

Assistwithscanningdocuments for academics.

Operates a variety of office equipment, computer, printer, photocopies, facsimile, scanner and calculator, projector.

Responsible for auditing faculty andmaintainingacademichard and electronicfiles for academic programs and notifyingappropriate individualsof missing or outdated documentation.

Coordinate live scan and follow through with all live scan documentation.

Assistwith updating program specific forms.

Assistsdeans/directors with uploading advising, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE, Anthology/Power BIand variousother spreadsheets anddatabases.

Attends meetings on behalf of the Dean as delegated and needed.

Responsible for auditing faculty & student files for academic programs andnotifyingappropriate individualsof missing or outdated documentation.

Ability to travel to different campuses as needed.

Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).

Schedule and follow up onhiringinterviews.

Set up andmanaging ofCourse Key locations for student clinical rotations.

Collecting,notifyingand managing documents from Faculty and students for clinical rotation compliance.

Ordering andmaintainingoffice supplies.

Ordering and management of uniforms each semester for nursing students.

Assistwith onboarding of new didactic and clinical faculty.

Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position

This role requires on-site collaboration with students, faculty, and staff

Other duties as assigned.

Qualifications

High school or equivalent certificate.

2+ years of Administrative related experience supporting a team or multiple teams.

Ability tomaintainrecords.

Learn& maintaininformation on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.

Ability to shift quickly from one task toanothermaintainingproductivity.

Must be capable of communicating effectively verbally and in writing.

Has medical terminology knowledge or work experience in healthcare.

Additional Information

We Offer (for Full Time):

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12paid Holidays and 2Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program