Healthcare Customer Service Specialist - Patient Impact

AdaptHealth LLC; Rancho Cucamonga (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

AdaptHealth LLC seeks a Customer Service Specialist in Rancho Cucamonga, CA to manage front-end processes, answer calls, verify insurance, and schedule equipment per physician orders. The role requires strong communication, accuracy, and empathy in a fast-paced setting.

You will navigate EMR systems, process orders, and ensure payer guidelines are met. Opportunities to impact patient outcomes and improve service quality are highlighted.

Qualifications

• High School Diploma or equivalent.
• 1 year work related experience in health care administrative, financial, or insurance customer services, claims, billing, call center or management regardless of industry.
• Senior level requires two (2) years of work-related experience and one (1) year of exact job experience.
• Exact job experience is considered any of the above tasks in a Medicare certified setting.

Responsibilities

• Develop and maintain knowledge of current products and services offered by the company.
• Answer all calls and emails in a timely manner, in adherence to goals.
• Document all call information according to standard operating procedures.
• Answer questions about products and services, retail stores, general service line information and other information as necessary based on customer call needs.
• Process orders, route calls to appropriate resource, and follow up on customer calls where necessary.
• Review all required documentation to ensure accuracy.
• Accurately process, verify, and/or submit documentation and orders.
• Complete insurance verification to determine patient’s eligibility, coverage, co-insurances, and deductibles.
• Obtain pre-authorization if required by an insurance carrier and process physician orders to insurance carriers for approval and authorization when required.
• Must be able to navigate through multiple online EMR systems to obtain applicable documentation.
• Enter and review all pertinent information in EMR system including authorizations and expiration dates.
• Communicate with Customer Service and Management on an on‑going basis regarding any noticed trends with insurance companies.
• Verify insurance carriers are listed in the company’s database system, if not request the new carrier is entered.
• Responsible for contacting patient when documentation received does not meet payer guidelines to provide updates and offer additional options to facilitate the referral process.
• Meet quality assurance requirements and other key performance metrics.
• Facilitate resolution on customer complaints and problem solving.
• Pays attention to detail and has great organizational skills.
• Actively listens to patients and handle stressful situations with compassion and empathy.
• Flexible with the actual work and the hours of operation.
• Utilize company provided tools to maintain quality. Some tools may include but are not limited to Authorization Guidelines, Insurance Guidelines, Fee Schedules, NPI (National Provider Identifier), PECOS (the Medicare Provider Enrollment, Chain, and Ownership System) and "How-To" documents

Skills

Customer service

Analytical skills

Decision making

Communication

Multitasking

MS Office

Tech aptitude

Healthcare knowledge

Teamwork

Adaptability

Education

High School Diploma or equivalent

Tools

EMR systems

Job description

AdaptHealth LLC seeks a Customer Service Specialist in Rancho Cucamonga, CA to manage front-end processes, answer calls, verify insurance, and schedule equipment per physician orders. The role requires strong communication, accuracy, and empathy in a fast-paced setting.

You will navigate EMR systems, process orders, and ensure payer guidelines are met. Opportunities to impact patient outcomes and improve service quality are highlighted.