Business Office Coordinator

Aviata; Jacksonville (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay with PTO and holidays

Access to online learning 24/7

Health, dental, and vision insurance

401k with match

Job summary

Aviata is seeking a Business Office Coordinator in Jacksonville, FL to manage facility accounts receivable, oversee the business office, and ensure accurate billing and payment processing for residents and families.

You will handle trust funds, payer communications, and reporting, coordinating with vendors and AHCA screenings as part of daily duties. This role requires attention to detail and strong accounting skills.

Qualifications

• Must possess, as minimum, a high-school diploma or its equivalent.
• Two-year degree preferred.
• Minimum of three (3) years’ experience in bookkeeping or accounting practices; healthcare accounting preferred but not required.

Responsibilities

• Manage and reconcile Resident Trust Funds and resident/patient insurance premium payments for the center managed income.
• Lead and coordinate all aspects of the business office, including supervision of census entry, reports, reconciliation, and flow of Medical Pending documentation.
• Participate in IDT utilization review process and reports for LTC conversions and potential payor issues.
• Assist with Medicaid Pending Payer conversations with upcoming conversions.
• Apply for disability and Medicare Part B & D as needed on behalf of residents.
• Ensure yearly reporting of all Representative Payee to Social Security and entitlement of LTC Medicaid residents with PNA.
• Manage flow of payor and billing information among centers and billing office; handle vendor payments and replenish Petty Cash.
• ACHA Nursing Home Utilization reporting to Inpatient Census Days each month.
• Assist residents, vendors, or family with payment concerns.
• Disenrollments and follow-up completion.

Skills

Bookkeeping

Accounting

Financial reporting

Typing 45 wpm

10-key calculator

Organizational skills

Process improvement

Education

High school diploma or equivalent

Two-year degree preferred

Job description

Business Office Coordinator

Location: Aviata at San Jose

Address: 9355 San Jose Blvd, Jacksonville, FL 32257

Job Type: Full-Time

As a Business Office Coordinator, you are entrusted with the responsibility of caring for our residents, families, co-workers, visitors and all others; as well as demonstrating in all interactions. The primary purpose of your job position is to manage the facility accounts receivable system. You are entrusted to

provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.

Benefits

• Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program.
• Access to online learning 24/7: Use it for free to help grow your own personal and professional development.
• Health, dental, and vision insurance for the entire family and more!
• 401k with match!

Major Responsibilities

• Manage and reconcile Resident Trust Funds along with resident/patient insurance premium payments for the center managed income.
• Lead and coordinate all aspects of the business office, including supervision of the census entry, report, reconciliation, and collection and flow of Medical Pending documentation.
• Participate in IDT utilization review process and reports for any upcoming LTC conversions and potential payor issues.
• Assist with Medicaid Pending Payer conversations with upcoming conversions.
• Apply for disability as needed on the behalf of the resident/patient and Representative Payee as needed. Apply for Medicare Part B & D as needed on behalf of the residents.
• Ensure yearly reporting of all Representative Payee are completed and submitted to Social Security, along with ensuring all LTC Medicaid Eligible Resident receive entitled PNA.
• Manage the flow of payor and billing information amongst centers and billing office. Managing vendor requests for payments and replenishing facility Petty Cash.
• ACHA Nursing Home Utilization reporting to Inpatient Census Days each month for total census.
• Assist residents, vendors, or family with payment concerns
• Disenrollments and ensuring all follow up has been completed.

Qualifications

• Must possess, as minimum, a high-school diploma or its equivalent. Two-year degree preferred.
• Must possess, as a minimum, three (3) years’ experience in bookkeeping or accounting practices. Experience in health care accounting preferred but not required.
• Must possess the ability to examine and verify financial documents and reports.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
• Must be able to type 45 words per minute and use a 10-key calculator.
• Must be able to prepare financial and other records in a systematic, neat, and legible manner.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.
• You must be qualified, compassionate, and dedicated to a job well done.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Aviata Health Group participates in background screenings provided by AHCA. For more information, please click on the link https://info.flclearinghouse.com/