Healthcare Administrative & Project Coordinator

Alameda Health System; Alameda (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Alameda Health System in Alameda, CA is seeking an AHD Administrative & Project Assistant at Park Bridge to provide confidential administrative support and help manage departmental projects for the Associate Administrator. The role includes supervising PBX Operators, handling invoices, mail, and meeting logistics.

The ideal candidate will have a high school diploma or GED and at least two years of general office experience, preferably in a medical environment.

Qualifications

• Education required: High Diploma or GED.
• A.A. or Bachelor's degree preferred.
• Minimum two years of general office experience, preferably in a medical environment.

Responsibilities

• Coordinates and implements departmental projects; provides operational and procedural support.
• Greets visitors professionally; handles complaints with confidentiality and routes to leadership.
• Processes monthly vendor invoices; verifies approvals; submits for payment; maintains confidential filing.
• Hires, trains and supervises PBX Operators; conducts evaluations and coverage.
• Relieves leadership of administrative tasks; researches issues and references matters to staff.
• Sorts, screens, routes mail; prepares outgoing mail; drafts routine correspondence for signature.
• Prepares documents and agendas; transcribes minutes; distributes notes; supports meetings and special reports.
• Contacts vendors and public; screens calls; provides information requiring leadership area knowledge.
• Payroll tasks: Kronos punch verification, corrections, and final payroll review.
• Tracks annual physicals; coordinates monthly employee clinics; monitors licensure expiry dates.
• Liaises with HR Business Partner on employee issues and benefits.
• Monitors supplies, orders materials; updates employee forms.
• Participates in programs like Daily Morning Stand Up, Angel Care, Walking Round, Manager of the Day, Fall Committee.

Skills

Confidentiality

Professional communication

Customer service

Meeting coordination

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

Kronos payroll system

Job description

Alameda Health System in Alameda, CA is seeking an AHD Administrative & Project Assistant at Park Bridge to provide confidential administrative support and help manage departmental projects for the Associate Administrator. The role includes supervising PBX Operators, handling invoices, mail, and meeting logistics.

The ideal candidate will have a high school diploma or GED and at least two years of general office experience, preferably in a medical environment.