Medical Admin & Projects Coordinator

Alameda Health Sytem; Alameda (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Alameda Health System in Alameda, CA seeks an AHD Administrative & Project Assistant to provide confidential administrative support and help manage departmental projects for Park Bridge. You will assist leadership, coordinate meetings, track invoices, and supervise PBX operators, ensuring professional communication and accurate records.

Qualifications include a high school diploma or GED, an AA or BA preferred, and at least two years of general office experience, ideally in a medical setting.

Qualifications

• High school diploma or GED required; AA/BA preferred.
• Minimum two years general office experience, healthcare setting preferred.

Responsibilities

• Coordinate and manage departmental projects and provide operational support.
• Greet visitors, route inquiries, and maintain confidentiality.
• Process invoices, track payments, and support accounts payable.
• Prepare correspondence, agendas, and minutes for leadership meetings.
• Supervise PBX Operators and ensure professional visitor reception.

Skills

Administrative support

Communication

Confidential information handling

Supervisory duties

Meeting coordination

Education

High School Diploma or GED

Associate's or Bachelor's preferred

Tools

Kronos payroll system

Microsoft Office Suite

Job description

Alameda Health System in Alameda, CA seeks an AHD Administrative & Project Assistant to provide confidential administrative support and help manage departmental projects for Park Bridge. You will assist leadership, coordinate meetings, track invoices, and supervise PBX operators, ensuring professional communication and accurate records.

Qualifications include a high school diploma or GED, an AA or BA preferred, and at least two years of general office experience, ideally in a medical setting.