Healthcare Administrative & HR Support Specialist

Duke University

Durham (NC)

On-site

USD 40,000 - 54,000

Full time

2 days ago

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Job summary

Duke Health in Durham seeks an Administrative Support Associate for Duke University Hospital to provide essential operational and HR onboarding support across multiple nursing departments. The role ensures smooth day-to-day administration, accurate timekeeping, scheduling, and records management in a busy hospital setting.

The candidate will maintain compliance, prepare reports, assist with payroll processes, manage personnel files, and support training and onboarding.

Qualifications

Two years of administrative support experience of an increasing variety and/or complexity.
Health Payroll experience preferred.
Proven organizational and time management skills.
Excellent communication and interpersonal abilities.
Proficiency in office management software and systems.
Ability to handle confidential information with discretion.

Responsibilities

Generate compliance reports to ensure adherence to regulations and follow up with team members as needed.
Review and edit timecards to ensure accurate employee time tracking.
Manage time and attendance records to support payroll processing.
Develop departmental schedules for nurses and nursing support roles.
Maintain employee records in the API System and ensure compliance documentation.
Oversee onboarding and orientation duties for new hires.