Healthcare Administrative & HR Support Specialist

Duke Health; Durham (NC); On-site; USD 34,000 - 42,000; Full time

Job summary

Duke Health is seeking an Administrative Support Associate for Duke University Hospital. In this central pool role, you will support multiple nursing departments with operations, HR duties, onboarding, and timekeeping processes, ensuring smooth daily workflows.

The ideal candidate has at least two years of admin experience, strong organization, and the ability to handle confidential information. High school diploma or equivalent required; health payroll experience is a plus.

Qualifications

• Proven experience in administrative support or related field.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office management software and systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Generate compliance reports and follow up with team members as needed regarding compliance.
• Generate and analyze compliance reports.
• Perform basic budget tracking and analyze variances to maintain financial oversight.
• Review and edit timecards to ensure accurate employee time tracking.
• Manage time and attendance records to support payroll processing.
• Develop departmental schedules for nurses and nursing support roles to optimize resource allocation and ensure adequate staffing and operational efficiency.

Skills

Organizational skills

Time management

Communication

Discretion with confidential info

Office software proficiency

Education

High school diploma or equivalent

Job description

Duke Health is seeking an Administrative Support Associate for Duke University Hospital. In this central pool role, you will support multiple nursing departments with operations, HR duties, onboarding, and timekeeping processes, ensuring smooth daily workflows.

The ideal candidate has at least two years of admin experience, strong organization, and the ability to handle confidential information. High school diploma or equivalent required; health payroll experience is a plus.