Healthcare Administrative Assistant — Office & Data Coordination

Mount Sinai; New York (NY); On-site; USD 30,000 - 48,000; Full time

Job summary

The Mount Sinai Health System is seeking an entry-level administrative support assistant to help with reception, data entry, word processing and general office operations in New York, NY. This role supports day-to-day department functions and contributes to efficient administrative workflows.

Qualifications include a High School Diploma and 1-3 years of related experience. The role offers exposure to a large health system and opportunities to develop administrative skills in a hospital setting.

Qualifications

• High School Diploma required.
• 1-3 years related administrative or business experience.

Responsibilities

• Develop and maintain templates, files, office systems and other documents to maintain and improve efficiency within the Department.
• Create, submit and monitor funds transfer requests, contracts, invoices, reimbursements and purchase orders.
• Answer telephone, screen calls, take messages and provide information according to established policies.
• Type correspondence, memos, reports, minutes, proofs typed materials, make corrections and recommend changes.
• Handle incoming and outgoing mail, answer routine inquiries and correspondence; arrange meetings, interviews, and travel for department and special projects.
• Order office and clinical supplies as requested; assists in care and maintenance of department equipment.
• Attends meetings as required, including in-service meetings, agenda preparation and tracking minutes and attendance.
• Promote processes that enhance the quality and timeliness of data.
• Manages data through review, computerization, cleaning and auditing for compliance with SOPs and regulatory guidelines.
• Other duties as requested by department.

Skills

Reception

Data entry

Word processing

Spreadsheet basics

Minutes taking

Education

High School Diploma

Job description

The Mount Sinai Health System is seeking an entry-level administrative support assistant to help with reception, data entry, word processing and general office operations in New York, NY. This role supports day-to-day department functions and contributes to efficient administrative workflows.

Qualifications include a High School Diploma and 1-3 years of related experience. The role offers exposure to a large health system and opportunities to develop administrative skills in a hospital setting.