Administrative Assistant (North)

Community Health Network; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Scholarships and tuition reimbursement

Employee recognition program

Benefits package

Job summary

Community Health Network is seeking an Administrative Assistant to provide comprehensive administrative and clerical support to the assigned area in a professional and courteous manner. The role requires working knowledge of standard office equipment, strong communication, and meticulous record-keeping in a healthcare setting.

The position involves screening calls, arranging meetings, preparing materials, processing audits and data reports, and maintaining confidentiality across records.

Qualifications

• Must have ability to operate and troubleshoot standard office equipment.
• Receives and screens phone calls, messages, and mail; schedules meetings and ensures materials are available.
• Orders office supplies and compiles periodic statistical reports.
• Collects and transcribes audit data to generate reports and graphs for presentations.
• Prepares information for distribution with accuracy; maintains records and confidentiality.
• Provides secretarial support for meetings and projects; supports regulatory surveys and readiness initiatives.

Responsibilities

• Receives and screens phone calls, phone messages, and all mail.
• Arranges meetings and ensures that all materials for meetings are available.
• Orders office supplies.
• Compiles periodic statistical reports.
• Collects and transcribes audit and other data information from a variety of media to generate reports and graphs for presentations.
• Prepares information for distribution while always ensuring accuracy.
• Maintains file and up-to-date records, manuals, and other materials while maintaining confidentiality.
• Provides secretarial support for meetings and projects.
• Keeps office and department functioning smoothly.
• Provides extensive support during Regulatory Surveys and Readiness initiatives.

Skills

Executive secretarial

Office management

Communication

Organizational skills

Interpersonal skills

Confidentiality

Medical terminology knowledge

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Join our community Community Health Network has an excellent opportunity available within our Dept name Department located at location address. If you are looking for challenging work and meaningful advancement, then you should consider a career with Community.

Where you fit in

The Administrative Assistant will be responsible for providing administrative and clerical support to the assigned area and staff in a professional and courteous manner.

Your exceptional skills

Must have a working knowledge, including troubleshooting, of all office equipment, including but not limited to: PC, printer, fax, multi-line telephone, typewriter, dictation equipment, and copier.

Performs related duties and task, including but not limited to:

• Receives and screens phone calls, phone messages, and all mail.
• Arranges meetings and ensures that all materials for meetings are available.
• Orders office supplies.
• Compiles periodic statistical reports.
• Collects and transcribes audit and other data information from a variety of media to generate reports and graphs for presentations.
• Prepares information for distribution while always ensuring accuracy.
• Maintains file and up-to-date records, manuals, and other materials while maintaining confidentiality.
• Provides secretarial support for meetings and projects.
• Keeps office and department functioning smoothly.
• Provides extensive support during Regulatory Surveys and Readiness initiatives.
• May not perform all these duties, or may perform additional, related duties not listed here.

Your exceptional qualifications

• No license required
• High School Diploma or GED required
• Minimum of five years executive secretarial and/or office management experience, preferably in the healthcare field
• Some knowledge of clinical processes and procedures and comfortability functioning on a patient care unit for auditing purposes
• Proficient in Microsoft Suite, with a minimum of keyboarding speed of 50 WPM
• Ability to develop and manage qualify databases with minimal training
• Excellent communication, phone etiquette, organizational and interpersonal skills
• Ability to handle confidential and sensitive information
• Familiar with medical terminology, medication names, and maintains basic knowledge of clinical care processes

Your life with Community

You work hard to provide our patients with the exceptional care and you deserve benefits to match.

Community offers a unique employment package that encompasses not only your day-to-day job, but also your career.

• You will have the opportunity to grow your career thanks to scholarships and tuition reimbursement from the Community Health Network Foundation
• receive recognition for your achievements.