Healthcare Administrative Assistant & Data Coordinator

Mnscha; Medford (MN); On-site; USD 63,295,000 - 88,223,000; Full time

Benefits offered by this job

Comprehensive benefits

Work-life flexibility

Predictable pay growth

Job summary

South Country Health Alliance in rural Minnesota is seeking an Administrative Assistant to support the Provider Network with data entry, spreadsheet creation, and document preparation. The role includes organizing meeting logistics, minutes, and newsletters, and ensuring timely distribution of materials.

Qualified candidates will have a high school diploma and at least three years of administrative experience, with proficiency in Microsoft Office; healthcare experience is a plus.

Qualifications

• High school diploma or equivalent with a minimum of three years progressively responsible administrative support experience.
• Business administration or office management training in a business or vocational school; Previous health care experience in related area, such as a clinic or other health professional office setting, county social services or public health, or health plan/HMO.

Responsibilities

• Compile, organize, analyze moderately complex information for inclusion in reports, budgets and presentations; prepare charts, graphs, or other presentations. Proficient with Excel functions such as v-look up, mail merge, pivot tables and filtering/sorting.
• Maintain data integrity with important member information and meet requirements of compliance standards.
• Create, organize, and maintain files and records; maintain data and related information on web-based data systems.
• Manage incoming department correspondence, ensuring all forms of information and documents are distributed timely and accurately.
• Proofread, revise and edit materials and be able to discern when to ask questions for clarification.
• Coordinate conference and travel arrangements; schedule appointments and perform other duties related to maintaining one or more individual schedules.
• Coordinate the overall logistics for various committee meetings and ad hoc meetings, including compiling agendas, taking minutes, making photocopies, collating and mailing packets, scheduling location, etc.
• Accept, screen and route telephone calls; greet and direct visitors, as appropriate, concerning activities and operations of the department/South Country; provide backup coverage for the company’s receptionist, as needed.
• Resolve routine problems, answer general questions, and know when to escape more complex issues.
• Coordinate the printing and timely mailing of department correspondence. Log and track specific department correspondence accurately and consistently.
• Perform other duties as assigned within the scope, responsibility and requirements of the job.

Education

High School Diploma or equivalent

Business Administration or office management training

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

South Country Health Alliance in rural Minnesota is seeking an Administrative Assistant to support the Provider Network with data entry, spreadsheet creation, and document preparation. The role includes organizing meeting logistics, minutes, and newsletters, and ensuring timely distribution of materials.

Qualified candidates will have a high school diploma and at least three years of administrative experience, with proficiency in Microsoft Office; healthcare experience is a plus.