Healthcare Admin & Front Desk Specialist

Ho-Chunk, Inc.; Santa Fe (NM); On-site; USD 42,000 - 52,000; Full time

Job summary

Ho-Chunk, Inc. seeks four Administrative Support Assistants to support the Indian Health Service, Albuquerque Area Office, Santa Fe Indian Health Center.

These positions blend patient-facing administrative support with back-office office administration, helping maintain smooth daily operations across multiple workstations and departments. Responsibilities include greeting patients and visitors, answering and routing calls, managing correspondence and records, scheduling meetings, coordinating

Qualifications

• High school diploma or GED required; proof provided prior to assignment.
• Provide documentation detailing at least five years of experience as Administrative Support Assistant for projects of similar size and scope.

Responsibilities

• Correspondence management: routes and tracks incoming and outgoing materials and memoranda.
• Office automation: prepares forms, reports, graphs, and entries into tracking systems.
• Scheduling and coordination: manages director and senior staff calendars and conference room bookings; prepares minutes.
• Visitor and caller assistance: answers general inquiries and routes procedural questions.
• General administration: purchases supplies, maintains filing systems, and supports staff travel documents.
• Personnel support: coordinates orientation for new staff and contractors; tracks required training.
• Security processing: fingerprinting and background check documentation.
• Timekeeping: performs timekeeping duties using the ITAS system.

Skills

Microsoft Word

Microsoft Excel

Microsoft Teams

Database management

File management

Event coordination

Multicultural communication

Typing speed

Education

High School Diploma or GED

Tools

Office automation tools

Job description

Ho-Chunk, Inc. seeks four Administrative Support Assistants to support the Indian Health Service, Albuquerque Area Office, Santa Fe Indian Health Center.

These positions blend patient-facing administrative support with back-office office administration, helping maintain smooth daily operations across multiple workstations and departments. Responsibilities include greeting patients and visitors, answering and routing calls, managing correspondence and records, scheduling meetings, coordinating