Healthcare Admin Assistant: Scheduling & Coordination

NOMS Healthcare; Painesville (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Wellness incentive program

A la carte benefits

Job summary

NOMS Healthcare in Concord, Ohio seeks an Administrative Assistant to provide essential administrative and operational support for the physician office, handling communications, scheduling, and document management.

You will maintain calendars, prepare reports and materials, greet visitors, maintain records, and ensure HIPAA privacy and confidentiality in daily operations. This role supports a fast-paced, patient-centered office environment.

Qualifications

• Knowledge of administrative support practices and office procedures.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with scheduling systems and electronic records preferred.

Responsibilities

• Answer and screen incoming telephone calls, emails, and other communications.
• Maintain calendars and coordinate appointments, meetings, conferences, and travel arrangements as needed.
• Prepare and distribute correspondence, reports, presentations, and meeting materials.
• Receive visitors and direct them appropriately while maintaining a professional office environment.
• Create, update, and maintain spreadsheets, databases, filing systems, and office records.
• Coordinate communication and workflow between departments to facilitate efficient operations.
• Assist with special projects and administrative initiatives as assigned.
• Maintain confidentiality of sensitive business, employee, and patient information.

Skills

Communication

Organization

Detail-oriented

Customer service

Teamwork

Independent work

Education

Associate degree in Business Administration or Healthcare Administration

High school diploma or GED

Tools

Microsoft Office

Scheduling systems

Electronic Health Records (EHR)

Job description

NOMS Healthcare in Concord, Ohio seeks an Administrative Assistant to provide essential administrative and operational support for the physician office, handling communications, scheduling, and document management.

You will maintain calendars, prepare reports and materials, greet visitors, maintain records, and ensure HIPAA privacy and confidentiality in daily operations. This role supports a fast-paced, patient-centered office environment.