Healthcare Admin Assistant II: Executive Support

Endeavor Health; Evanston (IL); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Premium pay

Career growth opportunities

Medical option

Dental option

Vision option

Tuition Reimbursement

Free Parking

Wellness Program

HSA Options

Retirement with company match

Paid Time Off

Community involvement

Job summary

Endeavor Health in Evanston, IL, is seeking a Clinical Administrative Assistant II to provide advanced administrative support to hospital leadership and ensure efficient operation of administrative functions.

The role requires an Associates degree, 3 years of healthcare admin experience, and the ability to manage complex tasks, schedules, and communications in a fast-paced environment. Full-time hours, standard M-F schedule, with occasional Saturday work.

Qualifications

• Associates degree required.
• Bachelor's degree preferred.
• 3 years administrative experience, preferably in a healthcare or hospital setting.

Responsibilities

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.

Skills

Administrative experience

Scheduling

EHR systems

Communication

Education

Associates Degree Required

Bachelors Degree Preferred

Job description

Endeavor Health in Evanston, IL, is seeking a Clinical Administrative Assistant II to provide advanced administrative support to hospital leadership and ensure efficient operation of administrative functions.

The role requires an Associates degree, 3 years of healthcare admin experience, and the ability to manage complex tasks, schedules, and communications in a fast-paced environment. Full-time hours, standard M-F schedule, with occasional Saturday work.