Clinical Admin Assistant II - Cross Care Continuum

Edward Elmhurst Health; Evanston, Northern (IL, KY); Hybrid; USD 30,000 - 45,000; Full time

Benefits offered by this job

Premium pay

Career pathways

Medical, dental, vision options

Tuition reimbursement

Free parking

Wellness program

Savings plan

Health Savings Account options

Retirement match

Paid time off

Community involvement opportunities

Job summary

Endeavor Health seeks a Clinical Administrative Assistant II in Evanston, IL for a full-time role (40 hours/week). The position supports hospital leadership with advanced administrative tasks and requires professionalism and discretion in a fast-paced healthcare setting.

The role involves managing executive calendars, coordinating meetings, drafting communications, maintaining EHRs, and contributing to budgets and projects.

Qualifications

• Associates Degree required.
• Bachelor's degree preferred.
• 3 years administrative experience, preferably in healthcare or hospital setting.

Responsibilities

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.

Education

Associates Degree

Bachelors Degree

Job description

Hourly Pay Range: $22.14 - $33.21 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

Position: Clinical Administrative Assistant II

Location: Evanston, IL Full Time: 40 hours per week Hours: Monday-Friday, Monday-Friday, 8:30a-5:00p Required 1 Saturday approximate every 8 weeks

A Brief Overview:

The Administrative Assistant II will provide advanced administrative support to the hospital's leadership team and play a critical role in ensuring the efficient operation of our administrative functions. This position requires a high level of professionalism, discretion, and the ability to handle complex tasks in a fast-paced healthcare environment.

What you will do:

• Serve as the primary point of contact for the hospital administration, both internally and externally.
• Manage phone calls, screen inquiries, and route them to the appropriate personnel.
• Coordinate and manage the schedules and appointments of hospital executives and department heads.
• Schedule and organize meetings, conferences, and video calls, ensuring logistics are seamless.
• Assist in the preparation of meeting materials and distribute them in advance.
• Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
• Maintain and update hospital policies, procedures, and administrative documents.
• Maintain and update electronic health records (EHR) and hospital databases with precision.
• Collaborate with the hospital administration on various projects, conducting research, data analysis, and presenting findings.
• Assist in managing departmental budgets, including tracking expenses and preparing financial reports.
• Oversee office supply inventory, ensuring adequate stock and managing ordering and restocking.
• Assist in the onboarding of new administrative staff, providing guidance and training.

What you will need:

• Associates Degree Required
• Bachelors Degree Preferred
• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits (for full and part-time postiions):

• Premium pay for eligible employ
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program
• Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence.

For more information, visit www.endeavorhealth.org. When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential. Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to “help everyone in our communities be their best”. Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all. EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.

Welcome to Endeavor Health Careers At Endeavor Health, we believe every role plays an important part in advancing our mission to help everyone in our communities be their best. Whether you’re just beginning your career journey or are a seasoned professional, you’ll find opportunities here to learn, grow, and thrive. Your Career is our Endeavor.