Healthcare Admin Assistant — Growth, Benefits & Impact

ICBD; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

FSA/HSA options

Medical/dental/vision coverage

401(k) match

Maternity/paternity leave

EAP counseling

Wellbeing discounts

Mileage reimbursement

Performance bonus

Referral bonuses

Job summary

ABA Centers of America in Charlestown, MA is seeking an Administrative Assistant to support client reception, enter schedules, and provide general office clerical support in a fast-growing healthcare setting. You will coordinate meetings, liaise with staff and building management, manage communications, and assist with mail and documents.

A high-school diploma and 2–5 years of admin experience are preferred; valid driver’s license and reliable transportation are required.

Qualifications

• High-school diploma is required.
• 2–5 years of experience in administrative office functions preferred.
• Willingness to submit to drug and background screenings.
• Valid driver's license, reliable transportation, and proof of auto insurance.

Responsibilities

• Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions.
• Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services.
• Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests.
• Answer and direct phone calls promptly and field sales calls.
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail.
• Schedule and track meetings and appointments.

Education

High-school diploma

Job description

ABA Centers of America in Charlestown, MA is seeking an Administrative Assistant to support client reception, enter schedules, and provide general office clerical support in a fast-growing healthcare setting. You will coordinate meetings, liaise with staff and building management, manage communications, and assist with mail and documents.

A high-school diploma and 2–5 years of admin experience are preferred; valid driver’s license and reliable transportation are required.