Administrative Assistant - Full-Time

ICBD Holdings; Charlestown (NH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

21 paid days off

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Maternity/paternity leave

Employee assistance program (EAP)

Mileage reimbursement

Referral bonuses

Job summary

ABA Centers of America in Charlestown, MA, is hiring an Administrative Assistant to support reception, scheduling, and clerical tasks. This entry-level healthcare administration role offers growth in a fast-paced environment serving children benefiting from ABA therapy.

Ideal candidates hold a high-school diploma, have 2–5 years of administrative experience, and can pass drug/background screenings. A valid driver’s license and reliable transportation are required, with generous benefits and

Qualifications

• High-school diploma required.
• 2–5 years of administrative office experience preferred.
• Willingness to undergo drug and background screenings.
• Valid driver's license and reliable transportation, with proof of auto insurance.

Responsibilities

• Manage office operations, oversee supplies, communications, and event planning.
• Maintain facilities, cleanliness, relationships with building management, and coordination of office services.
• Serve as liaison among staff and building management to provide information and respond to requests.
• Answer and route phone calls and field sales inquiries.
• Prepare memos, letters, spreadsheets, forms, and distribute incoming/outgoing mail.
• Schedule and track meetings and appointments.

Education

High-school diploma

Job description

Administrative Assistant – ABA Centers of America
Charlestown, MA

Who We Are

We are the nation’s fastest-growing provider of autism care, delivering high-quality Applied Behavior Analysis (ABA) therapy across a rapidly expanding footprint. Since our founding in 2020, we’ve scaled from a single clinic to nearly 70 operating areas in more than a dozen states, supported by a high-performance corporate infrastructure and data-driven decision-making.

Recognized as the #5 fastest-growing private company in America by Inc. magazine, ABA Centers of America is a self-funded, founder-led organization—a rarity in today’s healthcare landscape. We’ve achieved this growth without private equity, relying instead on operational discipline, smart capital allocation, and a relentless focus on outcomes.

Our corporate team plays a mission-critical role in this success—developing scalable systems, managing risk, and driving the analytics that power our growth. If you’re a strategic thinker who thrives in a fast-paced, purpose-driven environment, we offer a unique opportunity to help shape the future of autism care—while building on a legacy of operational excellence.

Our Origin Story

ABA Centers of America was founded by a father whose personal journey navigating autism care for his daughter revealed deep gaps in access, consistency, and quality across the system. Determined to disrupt the status quo in the autism care field and eliminate the unacceptably long wait lists for treatment, he built a company rooted in compassion, clinical excellence, and a relentless commitment to care that makes a difference.

Recognition & Awards

• Inc. 5000 –5th Fastest-Growing Private Company in America
• Financial Times – #1 on "The Americas' Fastest Growing Companies"
• EY Entrepreneur Of The Year® U.S. Overall
• South Florida Business Journal’s Top 100 Companies
• Florida Trend Magazine's 500 Most Influential Business Leaders
• Inc. Best in Business, Health Services

Growth Opportunity—Entry-Level Healthcare Administration

If you’re looking for a way to begin a career in healthcare with endless growth potential in a fast-moving organization that helps kids, we’re the company you’re looking for! Our Administrative Assistant is responsible for client reception, entering schedules, general office support, and clerical functions.

What You’ll Do

• Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions
• Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services
• Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests
• Answer and direct phone calls promptly and field sales calls
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail
• Schedule and track meetings and appointments

• High-school diploma
• 2-5 years of experience in administrative office functions preferred
• Willingness to submit to drug and background screenings
• Valid driver's license, reliable form of transportation, and proof of auto insurance

Other Benefits

• 21 paid days off (15 PTO days increasing with tenure, plus 6 paid holidays)
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Medical, dental, vision, long-term disability, life insurance, AD&D insurance, and GAP Plan (TransAmerica)
• Generous 401(k) with up to 6% employer match
• 100% employer-paid maternity/paternity leavefor up to 5 weeks
• EAP (unlimited counseling 24/7),BeyondMed(discounts on wellness and elective healthcare services),PerkSpot(discounts on top brands), Pet Insurance (Nationwide), and On theGoGawellbeing hub
• Mileage reimbursement
• Performance bonus potential
• Referral bonusesfor BCBAs and RBTs

Closing Statement

ABA Centers of America is an Equal Opportunity Employer and is committed to building an inclusive workplace free from discrimination. We make employment decisions based on qualifications, merit, and business needs, and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

ABA Centers participates in the U.S. Department of Homeland Security E-Verify program.

We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the hiring process and employment. If you require assistance or accommodation, please let us know.