Health & Wellbeing Administrative Program Manager II

University of Houston; Houston (TX); On-site; USD 49,000 - 56,000; Full time

Job summary

University of Houston Campus Recreation seeks an organized administrator to oversee day-to-day operations of a large university program, supervise staff and student workers, and manage budgeting and reporting.

This role coordinates calendars, meetings, travel, and procurement; supports leadership with proposals and strategic planning; and collaborates with partners to advance health and wellbeing initiatives across the department.

Qualifications

• Bachelor’s degree and at least 1 year of relevant experience.
• Experience in administrative support and leadership coordination.
• Knowledge of Microsoft 365 tools (Teams, SharePoint, Planner).
• Strong communication and organizational skills.

Responsibilities

• Coordinate and manage the calendar of the AVP and HWB Leadership Team.
• Coordinate professional development planning and travel for the AVP.
• Plan and oversee HWB team meetings and events.
• Manage shared Teams environments and related digital resources.
• Support outreach and communications aligned with priorities.
• Assist with budget processing and reporting.

Skills

Administrative support

Project management

Stakeholder engagement

Communications

Budget analysis

Education

Bachelor’s degree

1 year of related experience

Master’s degree preferred

Tools

Microsoft 365

SharePoint

Teams

Planner

Job description

Department

Campus Recreation

Salary

$49,400-$56,200

Description

Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes.

• Plans and develops procedures for administering a large or complex department or program.
• Manages fiscal activities, including procurement and budget analysis.
• Provides guidance to subordinate staff and evaluates performance.
• Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
• Creates and reviews reports of expenditures and activities.
• May administer grants and grant-related related communications, scholarships and other operations.
• Develops, implements and maintains appropriate policies and procedures. 8
• May serve as property custodian for the department.
• Performs other job-related duties as assigned.

MQ: Education

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience: Requires a minimum of one (1) year of directly job-related experience.

Certification/Licensing: None.

• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.

Additional Job Posting Information

• Coordinate and manage the calendar of the AVP and the HWB Leadership Team Calendar.
• Coordinate the ongoing professional development planning and tracking for HWB Leadership team members; coordinate and support professional travel arrangements for the AVP.
• Manage the scheduling and planning of HWB full team connections, including chairing a committee of representatives from each of the departments planning and implementing the events.
• Manage and support shared Microsoft Teams environments (including connected OneDrives, SharePoints, Planners, calendars, etc.) for the HWB Leadership Team, HWB Full Team, and other related subgroups and committees.
• Support and assist in coordination of outreach and communication efforts of members of the HWB Team in alignment with the HWB, Division, and Institutional priorities.
• Support the AVP with processing and management of budget, financial transactions, and reporting.
• Plan and oversee the procurement and management of equipment, supplies, promotional items, and materials to support the HWB Team.
• Collaborate with advancement and other partners in proposal writing and other materials to secure and report on grants, sponsorships, and philanthropic support for HWB.
• Support agenda development, documentation and management for HWB Leadership Team meetings, retreats and other functions.
• Contribute and support the Health and Wellbeing Leadership Team to enhance program and operational collaborations across the HWB team and with other stakeholders.
• Contribute to the development, implementation, assessment, and tracking of the HWB strategic plan; create reports for various stakeholder groups.
• Support the exploration and strategy development to create more wellbeing at the University of Houston.
• Support the development and administration of policies and procedures for HWB Team.
• Represent HWB Team and cultivate partnerships and collaborations with stakeholders (including students, faculty, staff, and community).

Education and Experience

Requires a bachelor’s degree and at least 1 year of relevant experience.

Desired Qualifications

• Master's degree from an accredited university or college in a related field.
• Three (3) years or direct, job-related experience.
• Demonstrated knowledge and experience in administrative support and coordination of activities for a leadership team.
• Knowledge and experience with technology tools such as Microsoft 365 including Teams, Shared Calendars, SharePoint, Planner, etc.
• Project management and strategic planning knowledge and experience.
• Strong communications skills and effectiveness in stakeholder engagement and collaboration.
• Strong organizational skills and innovative thinking.
• Understanding of, and commitment to, student success, health, and wellbeing.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.