Health & Wellbeing Administrative Program Manager II

University of Houston System; Houston (TX); On-site; USD 49,000 - 56,000; Full time

Job summary

The University of Houston System is seeking a capable administrator to manage day-to-day operations within Campus Recreation. The role supervises staff, navigates budgets, and coordinates calendars and communications for the AVP and leadership team.

Responsibilities include planning development, maintaining MS 365 environments, and supporting grants and procurement efforts to advance health and wellbeing initiatives across the division.

Qualifications

• Bachelor's degree and at least 1 year of relevant experience.
• Master's degree preferred.
• Three years or direct, job-related experience.
• Experience with Microsoft 365 tools (Teams, SharePoint, Planner).
• Strong communication and stakeholder engagement skills.

Responsibilities

• Coordinate and manage the calendar of the AVP and HWB Leadership Team Calendar.
• Coordinate professional development planning and tracking for HWB Leadership team; support travel arrangements.
• Plan and oversee HWB full team connections; chair a representative planning committee.
• Manage and support shared Microsoft Teams environments (Teams, OneDrive, SharePoint, Planner).
• Support outreach and communication efforts aligned with priorities.
• Assist with budget processing, financial transactions, and reporting.
• Plan procurement and management of equipment, supplies, and materials.
• Collaborate on grants, sponsorships, and philanthropic reporting.
• Support agenda development and documentation for HWB meetings and events.
• Contribute to HWB strategic planning and reporting improvements.

Skills

Calendar management

Budget analysis

Staff supervision

Stakeholder coordination

Education

Bachelor's degree

Master's degree

Tools

Microsoft Teams

SharePoint

Planner

OneDrive

Job description

Department: Campus Recreation Salary: $49,400-$56,200

Description

Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes.

1. Plans and develops procedures for administering a large or complex department or program.
2. Manages fiscal activities, including procurement and budget analysis.
3. Provides guidance to subordinate staff and evaluates performance.
4. Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
5. Creates and reviews reports of expenditures and activities.
6. May administer grants and grant-related related communications, scholarships and other operations.
7. Develops, implements and maintains appropriate policies and procedures.
8. May serve as property custodian for the department.
9. Performs other job-related duties as assigned.

MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of one (1) year of directly job-related experience. Certification/Licensing: None.

• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.

Additional Job Posting Information

Job Duties

• Coordinate and manage the calendar of the AVP and the HWB Leadership Team Calendar.
• Coordinate the ongoing professional development planning and tracking for HWB Leadership team members; coordinate and support professional travel arrangements for the AVP.
• Manage the scheduling and planning of HWB full team connections, including chairing a committee of representatives from each of the departments planning and implementing the events.
• Manage and support shared Microsoft Teams environments (including connected OneDrives, SharePoints, Planners, calendars, etc.) for the HWB Leadership Team, HWB Full Team, and other related subgroups and committees.
• Support and assist in coordination of outreach and communication efforts of members of the HWB Team in alignment with the HWB, Division, and Institutional priorities.
• Support the AVP with processing and management of budget, financial transactions, and reporting.
• Plan and oversee the procurement and management of equipment, supplies, promotional items, and materials to support the HWB Team.
• Collaborate with advancement and other partners in proposal writing and other materials to secure and report on grants, sponsorships, and philanthropic support for HWB.
• Support agenda development, documentation and management for HWB Leadership Team meetings, retreats and other functions.
• Contribute and support the Health and Wellbeing Leadership Team to enhance program and operational collaborations across the HWB team and with other stakeholders.
• Contribute to the development, implementation, assessment, and tracking of the HWB strategic plan; create reports for various stakeholder groups.
• Support the exploration and strategy development to create more wellbeing at the University of Houston.
• Support the development and administration of policies and procedures for HWB Team.
• Represent HWB Team and cultivate partnerships and collaborations with stakeholders (including students, faculty, staff, and community).

Education and Experience: Requires a bachelor's degree and at least 1 year of relevant experience.

Desired Qualifications

• Master's degree from an accredited university or college in a related field.
• Three (3) years or direct, job-related experience.
• Demonstrated knowledge and experience in administrative support and coordination of activities for a leadership team.
• Knowledge and experience with technology tools such as Microsoft 365 including Teams, Shared Calendars, SharePoint, Planner, etc.
• Project management and strategic planning knowledge and experience.
• Strong communications skills and effectiveness in stakeholder engagement and collaboration.
• Strong organizational skills and innovative thinking.
• Understanding of, and commitment to, student success, health, and wellbeing.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.