Health & Wellbeing Administrative Program Manager II - (496903 )

University of Houston; Houston (TX); On-site; USD 49,000 - 56,000; Full time

Job summary

University of Houston invites applications for a role coordinating Campus Recreation operations and supporting the HWB Leadership Team. The position supervises staff and student workers, oversees programs, and helps develop policies and procedures to ensure efficient daily operations.

Responsibilities include calendar management, budget support, and coordinating professional development, travel, and team communications.

Qualifications

• Requires a bachelor’s degree and at least 1 year of relevant experience.
• Master’s degree and 3 years of direct, job-related experience are desirable.

Responsibilities

• Coordinate and manage the calendar of the AVP and HWB Leadership Team Calendar.
• Coordinate ongoing professional development planning and tracking for HWB Leadership team members.
• Manage scheduling and planning of HWB full team connections, including chairing a committee of representatives from each department.

Skills

Strong communications skills

Project management

Executive coordination

Stakeholder engagement

Organizational skills

Education

Bachelor's degree

Master's degree

Tools

Microsoft365

Teams

SharePoint

Planner

Job description

Department: CampusRecreationSalary: $49,400-$56,200

Description:

Manages the day-to-day operations of a large university programor department, including the supervision of staff employees,student workers, programs or processes.

1. 1. Plans and develops procedures for administering a large orcomplex department or program.
2. 2. Manages fiscal activities, including procurement and budgetanalysis.
3. 3. Provides guidance to subordinate staff and evaluatesperformance.
4. 4. Prepares abstracts, research reports, funding proposals,operations and procedure manuals, and other written material anddocumentation.
5. 5. Creates and reviews reports of expenditures andactivities.
6. 6. May administer grants and grant-related related communications,scholarships and other operations.
7. 7. Develops, implements and maintains appropriate policies andprocedures.
8. 8. May serve as property custodian for the department.
9. 9. Performs other job-related duties as assigned.

MQ: Education: Requires a thorough understanding of boththeoretical and practical aspects of an analytical, technical orprofessional discipline; or the basic knowledge of more than oneprofessional discipline. Knowledge of the discipline is normallyobtained through a formal, directly job-related 4 year degree froma college or university or an equivalent in-depth specializedtraining program that is directly related to the type of work beingperformed. Experience: Requires a minimum of one (1) year ofdirectly job-related experience. Certification/Licensing: None.

• Department is willing to accept education in lieu ofexperience.
• Department is willing to accept experience in lieu ofeducation.

Additional Job Posting Information

Job Duties

• Coordinate and manage the calendar of the AVP and the HWBLeadership Team Calendar.
• Coordinate the ongoing professional development planning andtracking for HWB Leadership team members; coordinate and supportprofessional travel arrangements for the AVP.
• Manage the scheduling and planning of HWB full team connections,including chairing a committee of representatives from each of thedepartments planning and implementing the events.
• Manage and support shared Microsoft Teams environments (includingconnected OneDrives, SharePoints, Planners, calendars, etc.) forthe HWB Leadership Team, HWB Full Team, and other related subgroupsand committees.
• Support and assist in coordination of outreach and communicationefforts of members of the HWB Team in alignment with the HWB,Division, and Institutional priorities.
• Support the AVP with processing and management of budget,financial transactions, and reporting.
• Plan and oversee the procurement and management of equipment,supplies, promotional items, and materials to support the HWBTeam.
• Collaborate with advancement and other partners in proposalwriting and other materials to secure and report on grants,sponsorships, and philanthropic support for HWB.
• Support agenda development, documentation and management for HWBLeadership Team meetings, retreats and other functions.
• Contribute and support the Health and Wellbeing Leadership Teamto enhance program and operational collaborations across the HWBteam and with other stakeholders.
• Contribute to the development, implementation, assessment, andtracking of the HWB strategic plan; create reports for variousstakeholder groups.
• Support the exploration and strategy development to create morewellbeing at the University of Houston.
• Support the development and administration of policies andprocedures for HWB Team.
• Represent HWB Team and cultivate partnerships and collaborationswith stakeholders (including students, faculty, staff, andcommunity).

Education and Experience: Requires a bachelor’s degree and at least1 year of relevant experience.

Desired Qualifications

• Master's degree from an accredited university or college in a related field.
• Three (3) years or direct, job-related experience.
• Demonstrated knowledge and experience in administrative supportand coordination of activities for a leadership team.
• Knowledge and experience with technology tools such as Microsoft365 including Teams, Shared Calendars, SharePoint, Planner,etc.
• Project management and strategic planning knowledge andexperience.
• Strong communications skills and effectiveness in stakeholderengagement and collaboration.
• Strong organizational skills and innovative thinking.
• Understanding of, and commitment to, student success, health, andwellbeing.

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.