Health Services Specialist

ENTERPRISE STATE COMMUNITY COLLEGE; Taylorville (AL); On-site; USD 47,000 - 65,000; Full time

Job summary

Shelton State Community College is seeking a Health Services Specialist to coordinate admissions for health programs and provide administrative support within the Health Services Division. The role involves handling confidential records and liaising with external clinical agencies to support students.

The position requires a Bachelor's degree, strong Windows and Microsoft Office skills, and at least three years of health or educational clerical experience.

Qualifications

• Bachelor's degree from a regionally accredited institution.
• Demonstrated competence with Windows operating system and commonly used application software (Microsoft Office, Excel, etc.).
• Three (3) or more years of full‑time experience in a health or educational clerical, secretarial, or office administration position.

Responsibilities

• Provide administrative support to the Associate Dean of Health Services and Director of Nursing Programs.
• Coordinate and organize the admissions process of health program students.
• Create and maintain databases and present information in tables, charts, and spreadsheets.
• Use the institution’s administrative software to build and maintain class schedules and student records.
• Proofread, correct, and prepare final documents from drafts.
• Record minutes and maintain files; organize office files.
• Interacting with external clinical agencies and maintaining positive working relationships.

Skills

Windows OS

Microsoft Office

Clerical experience

Communication skills

Education

Bachelor's degree

Tools

Banner

Job description

The Health Services Specialist is responsible for coordinating and organizing the admissions process for students in the College’s health programs and for providing administrative support in the Health Services Division. The Health Services Specialist communicates with external clinical agencies in support of students enrolled in health programs. The Health Services Specialist handles confidential records and information and is charged with maintaining confidentiality in compliance with applicable policies, procedures, and guidelines. The position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Salary Schedule Placement:

Range of $47,029 - $65,218, based upon the Alabama Community College System and Shelton State Community College Salary Schedule E3-3 to be determined by the applicant’s education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant’s placement on the applicable salary schedule will be dependent upon the verified information provided by the applicant in accordance with the applicable work experience verification requirements stated in the official job posting.

Primary Job Duties and Responsibilities:

• Provide administrative support to the Associate Dean of Health Services and Director of Nursing Programs
• Coordinate and organize the admissions process of health program students
• Perform advanced clerical skills to include:
  • Using a microcomputer and recent edition of common office application software
  • Creating and maintaining databases
  • Organizing and presenting information in tables, charts, spreadsheets, etc.
  • Using the institution’s administrative software to perform functions in building and maintaining class schedules and student records
  • Proofreading drafts and correcting grammar, syntax, spelling, and punctuating on correspondence and documents
  • Preparing final documents from rough draft or plain copy
  • Preparing accurate reports from varied information
  • Recording minutes of meetings and maintaining appropriate files
  • Organizing and maintaining office files
  • Using other standard office equipment such as a fax machine, telephone, copier, scanner, etc.
• Demonstrate effective people skills, communication skills, and work ethics such as:
  • Communicating verbally and in writing to answer inquiries and provide information
  • Making oral presentations on job-related topics to small work groups
  • Interfacing with external clinical agencies
  • Establishing and maintaining positive working relationships with other administrative, faculty, and staff personnel
• Understand and follow advanced written and verbal instructions, including, but not limited to:
  • Assimilating knowledge of Alabama Community College System Board of Trustees policies and procedures
  • Assimilating knowledge of institutional policies and procedures
  • Independently following departmental guidelines and procedures
  • Participate in annual planning and evaluation sessions in support of the College’s vision, mission, and institutional goals and objectives
  • Participate in college events and functions
  • Participate on division/college committees, teams, and task forces
  • Participate in professional development, compliance, performance excellence, and training activities as required
• Perform other duties as assigned by the supervisor

Required:

• Bachelor’s degree from a regionally accredited institution
• Demonstrated competence with the Windows operating system and commonly used application software (Microsoft Office, Excel, etc.)
• Three (3) or more years of full‑time experience in a health or educational clerical, secretarial, or office administration position

Preferred:

• Microsoft Office Specialist (MOS) credential
• Experience using Banner
• Work experience in a college/university setting
• Work experience in a health services environment

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered.

Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees.

Any offer of employment is contingent upon a satisfactory criminal background investigation.

Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.