Office Professional Nursing (HH Launch)

ENTERPRISE STATE COMMUNITY COLLEGE; Huntsville (AL); On-site; USD 30,000 - 48,000; Full time

Job summary

Drake State Community and Technical College seeks an Office Professional-Nursing to support the Health Sciences Division Chair and nursing programs. The role handles communications, scheduling, filing, and data tasks while ensuring confidentiality and professional conduct.

8:00 am–5:30 pm Mon–Thu and 8:00 am–12:00 pm Fri. Requires an Associate’s degree or 3 years of admin experience, with strong written and spoken English and computer skills.

Qualifications

• Minimum of an earned Associate’s degree from a regionally accredited institution or three (3) years of full-time secretarial or related administrative experience.
• Excellent oral, auditory, and written communication skills including computer skills.
• Excellent organizational skills and ability to handle multiple tasks.
• Ability to proofread work for accuracy and maintain confidentiality.
• Ability to interact professionally with students, staff, and the public.
• Knowledge of word processing, spreadsheets, databases, and related software.

Responsibilities

• Provide clerical support for the Health Sciences Division Chair and the health sciences programs.
• Receive and handle communications, including electronic communications, correspondence, and telephone calls.
• Manage affairs in the assigned office(s) in an effective and professional manner.
• Compose letters, memoranda, and other correspondence.
• Schedule and arrange all appointments, meetings and travel plans.
• Maintain a comprehensive filing system of all student files.
• File and maintain confidential documents including student records.
• Work effectively with Banner processes.
• Serve on college committees as requested.
• Assist with data collection, evaluation, and dissemination to ensure accuracy and accountability.

Skills

Communication skills

Organizational skills

Multitasking

Proofreading

Confidentiality

Computer skills

Interpersonal skills

Ability to lift 30 lbs

Stand for prolonged period

Education

Associate’s degree

3 years of full-time secretarial or related administrative experience

Tools

Banner

Job description

The Office Professional-Nursing will support the Nursing Department of the college in developing, organizing, and sustaining the mission of the college.

The Office Professional will adhere to the policies as specified by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook.

SALARY

Appropriate placement on the Alabama Community College System Board of Trustees

Salary Schedule E5, Grade 6

Salary Range $29,989-$48,180 (12 Month, Non-Exempt)

Continuation of position is contingent upon grant funding

Work Hours

8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

• Provide clerical support for the Health Sciences Division Chair and the health sciences programs
• Receive and handle communications, including electronic communications, correspondence, and telephone calls
• Manage affairs in the assigned office(s) in an effective and professional manner
• Compose letters, memoranda, and other correspondence
• Schedule and arrange all appointments, meetings and travel plans
• Maintain a comprehensive filing system of all student files
• File and maintain documents of a confidential nature including student documents
• Work effectively with Banner processes
• Serve on college committees as requested
• Assist the assigned office(s) in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination
• Assist with ensuring accountability and control of College assets
• Order and maintain equipment and supplies
• Retain and submit documentation as requested to support accreditation efforts
• Perform other work-related responsibilities as assigned by the Division Chair, Dean of Instruction, and/or President

Job description may be modified or altered at any time by management.

REQUIRED QUALIFICATIONS

• Minimum of an earned Associate’s degree from a regionally accredited institution or three (3) years of full-time secretarial or related administrative experience
• Excellent oral, auditory, and written communication skills including computer skills
• Excellent organizational skills
• Ability to handle multiple tasks
• Ability to proofread work for accuracy
• Ability to establish and maintain effective working relationships with students, other employees, and the public
• Knowledge of advanced word processing, spreadsheet, database software, and other current computer software applications
• Ability to maintain confidentiality of office information
• Ability to lift 30 lbs. on an infrequent basis
• Ability to stand for prolonged period of time
• Ability to organize work-space

PREFERRED QUALIFICATIONS

• Experience working with Banner
• Experience in Healthcare

DESIRED PROFILE

• An understanding of and a commitment to the philosophy and mission of a community and technical college
• A sensitivity and commitment to cultural diversity
• Ability to handle various situations in a calm and professional manner
• Ability to work well under pressure and deadlines
• A commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding.

Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Chief of Police at 256-551-5239.

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.