Strategic Initiatives Coordinator

Enterprise State Community College; Taylorville (AL); On-site; USD 58,000 - 77,000; Full time

Job summary

Shelton State Community College seeks a Strategic Initiatives Coordinator to support the Dean of Workforce Development and Strategic Initiatives, manage the college’s non-credit management system, and assist with student helpline needs. This role requires attention to confidentiality and effective communication with diverse student backgrounds.

Responsibilities include maintaining department communications, assisting with course creation and media promotion, and coordinating purchasing and

Qualifications

• Associate degree or higher from a regionally accredited institution.
• Experience managing database information.
• Experience in a community college setting.
• Computer skills, including common office software applications.

Responsibilities

• Assist with non-credit registration and reporting activities.
• Support the Dean of Workforce Development and Strategic Initiatives and the daily operations of the department.
• Perform purchasing responsibilities for the Dean’s office, including creating purchase orders and processing invoices.
• Handle confidential records and use Microsoft Office and ERP/LMS systems (Banner, Elevate).
• Manage the College’s non-credit management system and provide registration support.

Skills

Communication skills

Customer service

Team collaboration

Education

Associate degree or higher from a regionally accredited institution

Tools

Banner ERP

Elevate LMS

Job description

INTERNAL POSTING

This position is posted in compliance with Alabama Code §16-22-15.

It is the intent to place a current employee in this position.

The Strategic Initiatives Coordinator collaborates with the Dean of Workforce Development and Strategic Initiatives to support and track project activities at the college level. Other responsibilities include maintaining communication for the department and daily support functions. This position will assist with student helpline needs and general student support. This individual is responsible for the management of the College’s non-credit management system. This individual must have sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

SALARY SCHEDULE PLACEMENT:

Range of $58,385- $76,577, based upon the 2026-2027 Alabama Community College System and Shelton State Community College Salary Schedule E1, Grade 1, to be determined by the applicant’s education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant’s placement on the applicable salary schedule will be dependent upon the verified information provided by the applicant in accordance with the applicable work experience verification requirements stated in the official job posting.

Primary Job Duties and Responsibilities:

• Assist with non-credit registration and reporting activities
• Support the Dean of Workforce Development and Strategic Initiatives and the daily operations of the department
• Perform purchasing responsibilities for the Dean’s office, including, but not limited to:
  • Create purchase orders and process requests for payment of invoices/requisitions
  • Order office supplies and maintain office supply inventory and supplies for workforce trainings, as needed
• Perform advanced office support skills to include:
• Handling confidential records and information and observes strict confidentiality at all times
  • Using Microsoft Office
  • Using the College’s ERP and LMS systems (Banner, Elevate, etc.)
  • Creating and maintaining databases
  • Organizing and presenting information on tables, charts, spreadsheets, etc.
  • Composing drafts of correspondence independently
  • Organizing and maintaining records and files
  • Working proactively to ensure prompt accomplishment of goals
• Assist with course creation, support activities and media promotion
• Maintain a schedule of appointments for the supervisor
• Assist the supervisor in the preparation of documents as needed
• Take minutes of staff and advisory meetings and maintain appropriate files for each
• Receive calls and visitors in accordance with office policy
• Screen and process incoming correspondence
• Manage the College’s non-credit management system. This includes all reporting, invoicing, and contracting associated with the database.
• Work with other departments to provide registration support and enrollment guidance.
• Provide non-credit database training and database support for other College departments.
• Connect with outside agencies to locate resources and support opportunities for students
• Assist with Student Helpline questions and needs
• Communicate with students regarding student events and activities
• Manage all records for Workforce Development and Strategic Initiatives Department, such as Recommendations to Hire, Services Agreements, attendance, and other applicable records
• Demonstrate an elevated level of customer service and oral and written communication skills
• Regularly engage in professional learning activities and actively seek information about developing trends and ideas
• Use technology effectively for word processing, record-keeping, instructional applications, electronic communication, information, and data management
• Develop, implement, and maintain communication with all appropriate stakeholders
• Support the Workforce Development and Strategic Initiatives department during peak enrollment times

Secondary Job Duties and Responsibilities:

• Demonstrate effective written and oral communication skills
• Work evenings and weekends as needed
• Travel as needed

Other Job Duties and Responsibilities:

• Comply with policies of the Alabama Community College System and the College
• Serve on College committees as required
• Participate in professional development, compliance, performance excellence, and training activities as required
• Perform other duties as assigned by supervisor

Required:

• Associate degree or higher from a regionally accredited institution
• Experience managing database information
• Experience in a community college setting
• Computer skills, including common office software applications

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered.

WORK EXPERIENCE VERIFICATION:

Meeting Minimum Requirements: If the requirements for a position list work experience in a field or area the Applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.

Salary Calculation:For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.

Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties are not self-evident in the documentation.

Deadline for Producing Work Experience Verification: With limited exception, work experience verification documentation must be produced prior to any official offer of employment. Work experience verification from a current employer may, upon request, be delayed until an official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience, is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant’s sole responsibility to provide this verification of work experience. The College is not responsible for any cost associated with such verifications.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS:

Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees. Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant may be responsible for the cost of the criminal background investigation.

This employer participates in E-Verify.