Health Services Program & Operations Coordinator

Action for Boston Community Development, Inc.; Boston (MA); On-site; USD 42,000 - 51,000; Full time

Job summary

Action for Boston Community Development, Inc. in Downtown Boston is seeking a Program Support Coordinator to assist the Health Services Department with financial and administrative tasks, including inventory and coordination with vendors.

The role focuses on maintaining contraceptive supply inventory, supporting program staff, organizing trainings, and ensuring timely payments and accurate records. Strong detail orientation and communication skills are essential, with a commitment to serving

Qualifications

• A High School Diploma or equivalent.
• One to three years of experience in program support, administrative roles, or project management is required.
• Must be reliable, detail oriented and able to organize and prioritize multiple tasks.
• Strong problem solving ability and sound judgment.
• Demonstrate ability to communicate effectively over email and/or phone.
• Flexibility, initiative, and ability to work in a team required.
• Ability to deal sensitively and effectively with individuals of diverse economic and cultural backgrounds.

Responsibilities

• Oversee general office needs such as ordering office supplies through approved vendors and coordinate maintenance of all office equipment.
• Collect and maintain department files.
• Prepare for onsite and offsite meetings by finding space, order food, creating flyer/advertisement if needed, find a venue, work with outside vendors, coordinate with IT, and secure any needed documents to create Purchase Orders to facilitate payment to vendors.
• Manage central outreach supply inventory (condoms, tabling supplies etc.)
• Manage shipments to delivery sites including ordering, overseeing the courier services for subcontracted sites, including scheduling deliveries and pick-ups of educational materials, and provide technical assistance to delivery site staff regarding compliance with ABCD and pharmacy protocols, including procedures for ordering, contraceptive logs, and perpetual inventory.
• Ensure required payment for supplies, and other necessary forms are received by ABCD Finance staff.
• Manage inventory of all office supplies and order monthly or as needed.
• Check mail daily and distribute as needed.
• Manage pick up of recycling and trash containers.
• Perform other general office related duties as assigned and required.

Skills

Detail oriented

Time management

Communication skills

Teamwork

Problem solving

Diversity sensitivity

Education

High School Diploma or equivalent

Job description

Action for Boston Community Development, Inc. in Downtown Boston is seeking a Program Support Coordinator to assist the Health Services Department with financial and administrative tasks, including inventory and coordination with vendors.

The role focuses on maintaining contraceptive supply inventory, supporting program staff, organizing trainings, and ensuring timely payments and accurate records. Strong detail orientation and communication skills are essential, with a commitment to serving