Health Services Administrative Specialist

Blue Cross & Blue Shield of Mississippi; Flowood (MS); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Paid time off

Work-life balance

Job summary

Blue Cross & Blue Shield of Mississippi seeks an Administrative Assistant to serve as the central hub for the department, handling communications, calendars, travel, and document control in a fast-paced healthcare setting.

This role requires a Bachelor's degree and advanced Microsoft Office skills, strong communication, and the ability to manage multiple tasks independently while ensuring accurate, timely information flow.

Qualifications

• Bachelor’s degree.
• Advanced skills using Microsoft Office Suite (Excel, Word, Access, PowerPoint and Visio).
• Proficiency navigating Outlook, scheduling meetings, and using video call software.
• Top-tier communication skills with the ability to interact professionally with coworkers, managers and customers; conveying information clearly, listening carefully and providing guidance.
• Clearly writing professional memos, emails, documents and reports without errors.
• Exceptional critical thinking skills with the ability to work independently, handling multiple tasks while effectively organizing tasks and time.

Responsibilities

• Serve as the primary gatekeeper, managing communications, guiding external and internal customers, authoring internal memos, and maintaining pristine, secure filing systems.
• Evaluate existing administrative workflows and design smarter, faster, and more reliable processes for document control, digital filing, and information routing.
• Synthesize data into concise memos, presentations, and reports.
• Streamline communication workflows, anticipating roadblocks, and implementing clever solutions to ensure communications are effective.
• Manage calendars, scheduling meetings, coordinating team calendars, and handling travel arrangements.
• Answering phone calls with a professional and enthusiastic tone, helping to resolve inquiries in a timely and accurate manner.
• Assisting with business area’s annual budget preparation and maintenance including reviewing expense reports, completing check requests and creating purchase orders.

Skills

Microsoft Office

Outlook scheduling

Communication

Memos & reports

Education

Bachelor's degree

Tools

Excel

Word

Access

PowerPoint

Visio

Outlook

Job description

Blue Cross & Blue Shield of Mississippi seeks an Administrative Assistant to serve as the central hub for the department, handling communications, calendars, travel, and document control in a fast-paced healthcare setting.

This role requires a Bachelor's degree and advanced Microsoft Office skills, strong communication, and the ability to manage multiple tasks independently while ensuring accurate, timely information flow.