Health Professions WBL Coordinator — Shape Student Pathways

Kentucky Community & Technical College System; Florence (KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health care coverage

Tuition reimbursement/waiver

403(b) employer match

Vacation/Sick Time

Work-Life Balance

9.5 Paid Holidays

Institutional Closing Pay

Employee Assistance Program

Job summary

Gateway Community & Technical College is seeking a Health Professions Work-Based Learning Coordinator (Career Services Counselor III) to centrally coordinate clinical and healthcare WBL placements across Health Professions programs.

The role partners with faculty, healthcare agencies, and community partners to organize onboarding, compliance, and scheduling, ensuring seamless learning experiences for students.

Qualifications

• Bachelor's degree or equivalent and 4 to 6 years of relevant experience.
• Ability to coordinate clinical and healthcare work-based learning placements, student onboarding activities, and related documentation processes.
• Knowledge of healthcare placement and compliance requirements, including background checks, drug screens, immunizations, titers, CastleBranch, and agency-specific onboarding expectations.
• Ability to manage multiple placement timelines, onboarding requirements, student records, and partner communications with accuracy and confidentiality.
• Ability to collaborate effectively with Health Professions faculty, program coordinators, healthcare agencies, employers, students, and institutional departments.
• Ability to support students with professional expectations, workplace readiness, career and academic pathway navigation, and transition-to-employment preparation.
• Ability to coordinate healthcare partner engagement, informational sessions, workshops, and student-support activities.
• Detail-oriented, self-motivated, ability to work independently and adapt seamlessly to fast-paced, dynamic environments.
• Experience engaging and supporting students from different cultural and socioeconomic backgrounds.

Responsibilities

• Health Professions WBL Coordination & Participation Support: Coordinates clinical and healthcare Work-Based Learning placement processes for Health Professions students across assigned programs.
• Career Coaching & Student Support: Supports students with onboarding, Work-Based Learning participation requirements, workplace readiness, and career-connected learning preparation.
• Healthcare Partner, Classroom, & Event Engagement: Serves as a liaison between Gateway and healthcare/community partners supporting Health Professions WBL pathways.
• Operational Systems, Compliance Documentation, & Outcomes Tracking: Coordinates MOA initiation, tracking, renewal timelines, and related documentation; maintains records and supports compliance systems.
• Other duties as assigned.

Skills

Verbal and written communication

Detail-oriented

Independent worker

Multitasking

Team collaboration

Cultural awareness

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Gateway Community & Technical College is seeking a Health Professions Work-Based Learning Coordinator (Career Services Counselor III) to centrally coordinate clinical and healthcare WBL placements across Health Professions programs.

The role partners with faculty, healthcare agencies, and community partners to organize onboarding, compliance, and scheduling, ensuring seamless learning experiences for students.