Clinical Placement Specialist

Waukesha County Technical College; Village of Pewaukee (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Waukesha County Technical College is seeking a dedicated professional to join the School of Health to plan, develop and coordinate clinical experiences for Nursing and Allied Health students, serving as the clinical liaison and supporting enrollment management.

The role emphasizes building partnerships with healthcare sites, maintaining records and contracts, and ensuring compliance and accurate documentation.

Qualifications

• Associate’s Degree in healthcare/admin preferred.
• Two years coordinating schedules or placements; experience with compliance documentation and external partners preferred.

Responsibilities

• Schedule clinical experiences and placements for Nursing and Allied Health students.
• Coordinate with students, faculty and sites to meet placement requirements.
• Conduct onboarding orientation for faculty and students.
• Track and submit required documentation for background checks and health requirements.
• Maintain relationships with clinical site liaisons and manage contracts.
• Monitor enrollment and manage sections and permits.
• Attend local/regional meetings and pursue professional development.

Skills

Communication

Customer Service

Database Proficiency

Healthcare terminology

Problem solving

Project management

Attention to detail

Independent/Teamwork

Education

Associate’s Degree in Healthcare Administration/Office Management/Business Management

Tools

Spreadsheets

Databases

Job description

We’re excited to welcome a dedicated, organized, and collaborative professional to join our School of Health team! In this role, you’ll play an important part in supporting student success by helping create meaningful clinical learning experiences and building strong partnerships with our healthcare community. In this role you will plan, develop and coordinate clinical experiences for students in Nursing and Allied Health Programs. Serve as the clinical liaison for the School of Health. Assist Associate Deans in enrollment management. Maintains necessary records, relationships and contracts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description.

1. Review planned courses and enrollments with Associate Deans and develop clinic placement schedules. Create systems and processes to schedule clinical experiences for students and instructors in Nursing and Allied Health programs based on site, instructor, and student availability.
2. Coordinate with students, faculty and clinical sites to ensure all placement requirements are met by students and faculty according to established deadlines.
3. Conduct clinical onboarding orientation for faculty and students about processes and requirements.
4. Confidentially track, maintain, and submit required documentation to clinical sites, including criminal background checks, drug screens, health requirements, and other relevant, required documents within the compliance/credential-tracking system.
5. Collaborate and communicate with faculty and staff regarding clinical schedules and experiences.
6. Monitor course and clinical enrollment; open or cancel sections and place permits as required for program students.
7. Develop and maintain relationships with new and existing clinical site liaisons to gather information on future placement availability and address placement concerns. Work with faculty and clinical liaisons to improve placement processes and coordinate clinical contract agreements.
8. Attend and participate in local and regional meetings and training as directed. Pursue ongoing professional development, maintain occupational competency, and ensure knowledge of current laws and regulations related to healthcare professions.
9. Participate in related assignments and special projects of a similar nature and level.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Communicate professionally both orally and in writing.
• Build relationships through strong customer service skills with internal and external contacts.
• Proficient with computer software applications including spreadsheets and databases.
• Apply knowledge of health field terminology.
• Solve problems and work toward solutions between internal and external customers.
• Ability to manage complex projects.
• Strong attention to detail for accurately inputting large volumes of data.
• Ability to work independently, as a part of a team, and/or with minimal supervision.
• Ability to apply critical thinking and problem-solving skills to work processes.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

1. Associate’s Degree in Healthcare Administration, Office Management, Business Management, or healthcare field preferred.
2. Two (2) years of experience coordinating schedules, or placements, including tracking compliance documentation and working with external partners. Experience in a healthcare, clinical, or healthcare education setting preferred.
   

WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to:

• Competitive compensation
• Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more
• Generous time off and holiday schedule
• Eligibility in the Wisconsin Retirement System (ETF)
• Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)
• Well-being activities to support personal and professional well-being
• Collaborative and supportive team environment

Candidates must be legally authorized to work in the United States at the time of hire and maintain that authorization through employment. Verification of employment eligibility will be required upon hire. WCTC does not provide employment-based visa sponsorship.