Health Professions Admin & Grants Coordinator

Virginia Community Colleges; Pulaski (VA); On-site; USD 39,000 - 41,000; Full time

Job summary

New River Community College is seeking an Administrative Assistant for the Division of Health Professions to handle office functions, maintain division documents, and support regulatory reporting and budgeting efforts at the Pulaski location. The role supports dean and clinical coordinator with a range of administrative tasks.

The position requires strong organizational and communication skills, Excel data handling, and ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Demonstrated knowledge of general office practices and procedures.
• Excellent organizational skills, oral and written communication skills, and computer skills.
• Ability to create, revise, and maintain data in Excel format.
• Ability to manage multiple priorities.
• Ability to work well with others in a professional manner.

Responsibilities

• Manage office functions for the division of health professions so matters are handled in a professional, efficient, and timely manner.
• Maintain strategic documents and course plan files for the division.
• Create, revise, and maintain programs data spreadsheets for accreditors and regulatory bodies.
• Assist as needed with regulatory reports for various regulatory and accreditation bodies.
• Maintain and monitor budgets for all departmental accounts in the division.
• Maintain health profession student files.
• Assist the dean with grant proposals.
• Assist the health professions clinical coordinator with duties including reviewing immunization records, tracking student progress toward meeting the requirements, and submission of required student information to the various clinical affiliate databases.
• Assist the health profession’s division faculty with instructional needs, such as book order submissions, securing desk copies and supplies, etc. and monitor faculty for completion of various surveys and submission of final grades.
• Coordinate procurement for items requested by faculty and staff.
• Assist in credentialing for the division. Assist in the planning and coordination of division events.
• Serve as a liaison to college personnel regarding scheduling and use of facilities.
• Collaborate with other departmental administrative staff and perform additional duties as assigned by the dean.

Skills

Office administration

Excel proficiency

Communication skills

Teamwork

Microsoft Office

Tools

PeopleSoft SIS

Job description

New River Community College is seeking an Administrative Assistant for the Division of Health Professions to handle office functions, maintain division documents, and support regulatory reporting and budgeting efforts at the Pulaski location. The role supports dean and clinical coordinator with a range of administrative tasks.

The position requires strong organizational and communication skills, Excel data handling, and ability to manage multiple priorities in a fast-paced environment.