Health Office Secretary (PL)

Oswego Community Unit School District 308; Oswego Township (IL); On-site; USD 18,000 - 25,000; Part time

Job summary

Oswego Community Unit School District 308 seeks a part-time Health Office Secretary to support nursing staff and manage health records. Compensation is $15.75 per hour for 3.5 hours daily, with shifts typically starting after student arrival and ending before dismissal.

Benefits are not provided. Responsibilities include collecting medical paperwork, entering data into the SIS, coordinating screenings, and assisting the Building Nurse with student visits and related clerical tasks.

Qualifications

• Confidentiality is required in handling student records.
• Ability to multitask in an organized manner with strong follow-through.
• Effective verbal and written communication skills.
• Ability to lift up to fifteen pounds.
• Maintain professional conduct at all times.
• Ability to establish and maintain relationships with diverse staff, students and parents.
• Ability to use technology to track and enter student information accurately.
• Organize and maintain confidential student records.
• Enjoy interacting with students, families, and staff.

Responsibilities

• Collect and track all medical paperwork for students (physicals, immunization records, dental and vision exams, etc.).
• Enter all pertinent medical information for each student in the School Information System.
• Create and maintain spreadsheets with student demographics for state reporting purposes.
• Schedule and assist with Vision and Hearing screenings.
• Assist Building Nurse with student visits (triage, preparing ice packs, escorting students).
• Assist in non-Health Office tasks as assigned by the principal.
• Maintain a log of student visits to the Health Office.
• Supervise students in the Health Office, especially when the nurse is away.
• Answer Health Office phone, take messages, contact parents per directives.
• Prepare and mail letters or forms from the Health Office.
• Assist Building Nurse with other non-treatment tasks as needed.

Skills

Confidentiality

Multitasking

Communication

Lifting

Professional conduct

Relationship building

Data entry

Records management

Student interaction

Tools

Google Sheets

Google Docs

Job description

Oswego Community Unit School District 308 is currently seeking a qualified individual to serve as part-time Health Office Secretary

COMPENSATION and HOURS:

$15.75/hour. 3.5 hours daily, no lunch break. Generally starts after student arrival and ends prior to dismissal, but may be adjusted to accommodate needs of specific nurse's offices. Not eligible for benefits.

General Work Hours for Health Office Secretaries
Early Childhood 8:15-11:45
Elementary 10:45-2:15
Junior High 9:45-1:15
High School 9:00-12:30

QUALIFICATIONS:

Required:

• Ability to honor confidentiality expectations of the school and nurse's office
• Ability to multitask in a way that is organized and with excellent follow-through
• Ability to communicate effectively both verbally and in writing.
• Ability to lift up to fifteen pounds.
• Ability to conduct themselves in a professional manner at all times.
• Skill in establishing and maintaining effective relationships with a diverse range of employees, students, and parents.
• Ability to utilize technology to track student information, and enter information electronically both efficiently and accurately
• Ability to organize and maintain confidential student information and records.
• Enjoys interacting with students and their families as well as the school staff

PREFERRED:

Google Suites Knowledge (Google Sheets and Docs- how to open, share, and utilize email, docs, and sheets)

GENERAL DESCRIPTION:

Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health Office Secretaries will not provide nursing care to students, some delegated tasks (such as providing a band-aid, determining order in which students need to be seen, or document nurse interactions per nurse direction) may be required. Responsibilities include, but are not limited to:

• Collecting and tracking all Medical related paperwork for students (physicals, immunization records, dental and vision exams, etc.) including materials related to pandemic response.
• Entering all pertinent medical information for each student in the School Information System.
• Creating and maintaining spreadsheets with student demographics on dental and vision records for state reporting purposes.
• Scheduling and assisting clerically with Vision and Hearing screenings.
• Assisting the Building Nurse with student visits (triage, preparing ice packs, escorting students to and from class and the main office)
• Assist in non-Health Office related tasks in the school as assigned by the principal for other duties as assigned.
• Helps maintain a log of student visits to the Health Office.
• Supervises any students in the Health Office, especially in the event the Building Nurse has to attend to a medical situation elsewhere.
• Answering the Health Office Phone, taking messages, contacting parents per Building Nurse directives.
• Preparing and mailing out any letters or forms from the Health Office
• Assisting the Building Nurse with any other tasks (Non- treatment related) that may be needed.