Head Start Administrative Assistant

SHORE UP!, Inc.; Salisbury (MD); On-site; USD 54,443,000 - 63,039,000; Full time

Job summary

SHORE UP!, Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with clerical duties such as data entry, answering phone calls, record-keeping, scheduling and general office support.

The role requires organizing workflow in a busy office and maintaining confidential files for staff, with strong communication and coordination abilities. Typical duties include calendar management, greeting callers, assisting with proposals and budgets, scheduling

Qualifications

• High school diploma or GED required.
• One year secretarial course plus two years full-time related work experience.
• One year of computer experience/data entry and prior administrative support.

Responsibilities

• Organize workflow of a busy office.
• Handle detailed work with accuracy and confidentiality.
• Communicate orally and in writing effectively.
• Coordinate with related agencies and individuals.
• Work with clients from varying backgrounds, education and economic levels.
• Maintain confidential files for the office.
• Maintain a calendar of appointments for staff.
• Greet and screen callers in person or by phone.
• Assist in preparing proposals and budgets.
• Assist Supervisors with schedule changes, staff absence reports, personnel matters, maintenance and transportation.
• Schedule interviews/appointments for both supervisors.
• Attend and participate in staff meetings and trainings.
• Data entry on applications.
• Generate weekly/monthly lists and reports.
• Perform other duties as assigned.

Skills

Data entry

Answering phone calls

Record-keeping

Scheduling

Office support

Calendar management

Confidential files handling

Written and verbal communication

Interagency coordination

Customer service / client interaction

Education

High school diploma or GED

One year secretarial course

Two years related work experience

One year computer/data entry experience

Job description

SHORE UP!, Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with clerical duties such as data entry, answering phone calls, record-keeping, scheduling and general office support.

The role requires organizing workflow in a busy office and maintaining confidential files for staff, with strong communication and coordination abilities. Typical duties include calendar management, greeting callers, assisting with proposals and budgets, scheduling