Secretary-Early Head & Head Start

SHORE UP! Inc.; Salisbury (MD); On-site; USD 54,443,000 - 63,039,000; Full time

Job summary

SHORE UP! Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with clerical duties such as data entry, answering phones, record-keeping, scheduling and office support.

The ideal candidate will be organized, detail oriented, and a strong communicator, with a high school diploma or GED and one year of secretarial training plus two years of related work experience. The position runs Monday–Friday, 8am–4pm, paying $19–$22 per hour.

Qualifications

• The ideal candidate has a high school diploma or GED.
• One year of secretarial training plus two years of full-time related work experience.
• One year of computer experience/data entry or equivalent administrative support work.

Responsibilities

• Organize workflow for a busy office.
• Handle detailed work with accuracy.
• Communicate effectively in writing and verbally.
• Coordinate with related agencies and individuals.
• Serve diverse clients with varying education and economic backgrounds.
• Maintain confidential files for assigned office.
• Manage calendars for staff members.
• Greet and screen callers in person or by phone.
• Assist in preparing proposals and budgets.
• Support supervisors with schedule changes and attendance reports.
• Schedule interviews/appointments for supervisors.
• Attend staff meetings and training sessions.
• Perform data entry on applications.
• Generate weekly/monthly lists and reports as directed.
• Perform other duties as needed.

Skills

Organize workflow

Detail oriented

Written comms

Agency coordination

Client interaction

Confidential files

Calendar management

Greet callers

Data entry

Proposals support

Education

HS diploma or GED

Secretarial course + 2 yrs exp

Tools

Computer basics

Data entry software

Job description

SHORE UP! Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with handling clerical duties such as data entry, Answering phone calls, record-keeping, scheduling and office support :

The Ideal candidate will:

• Ability to organize work flow of busy office.
• Ability to handle detailed work.
• Ability to effectively communicate orally and in writing.
• Ability to coordinate and associate with other related agencies and individuals.
• Ability to work with clients from varying backgrounds, education and economic levels.
• Maintain confidential files of office to which assigned.
• Maintain a calendar of appointments and obligations for one or more staff members as assigned.
• Greeting and screening callers who contact the assigned office either in person or by telephone.
• Assisting in the preparation of proposals and budgets.
• Assisting the Supervisors in matters of schedule change, daily staff absence reports, personnel situation, maintenance and transportation.
• Schedule interviews/appointments, prepare appointment schedule for both supervisors.
• Attend and participate in staff meetings and training sessions.
• Perform data entry on applications taken.
• Generate lists and reports weekly/monthly or as directed by Supervisors.
• Perform other duties assigned.

Qualifications

The ideal candidate has a high school diploma or GED

• A graduate of one (1) year secretarial course plus two (2) years full-time related work experience.
• Must have one (1) year of computer experience/data entry, this includes prior administrative support performing the aforementioned functions.

Job Details:

Job Schedule: Monday through Friday, 8am – 4pm

Job Pay Rate/Range: $19-22 per hour.

Job Type: Full-Time