Secretary-Early Head & Head Start

SHORE UP!, Inc.; Salisbury (MD); In loco; USD 54.443.000 - 63.039.000; Tempo pieno

Descrizione del lavoro

SHORE UP!, Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with clerical duties such as data entry, answering phone calls, record-keeping, scheduling and general office support.

The role requires organizing workflow in a busy office and maintaining confidential files for staff, with strong communication and coordination abilities. Typical duties include calendar management, greeting callers, assisting with proposals and budgets, scheduling

Competenze

• High school diploma or GED required.
• One year secretarial course plus two years full-time related work experience.
• One year of computer experience/data entry and prior administrative support.

Mansioni

• Organize workflow of a busy office.
• Handle detailed work with accuracy and confidentiality.
• Communicate orally and in writing effectively.
• Coordinate with related agencies and individuals.
• Work with clients from varying backgrounds, education and economic levels.
• Maintain confidential files for the office.
• Maintain a calendar of appointments for staff.
• Greet and screen callers in person or by phone.
• Assist in preparing proposals and budgets.
• Assist Supervisors with schedule changes, staff absence reports, personnel matters, maintenance and transportation.
• Schedule interviews/appointments for both supervisors.
• Attend and participate in staff meetings and trainings.
• Data entry on applications.
• Generate weekly/monthly lists and reports.
• Perform other duties as assigned.

Conoscenze

Data entry

Answering phone calls

Record-keeping

Scheduling

Office support

Calendar management

Confidential files handling

Written and verbal communication

Interagency coordination

Customer service / client interaction

Formazione

High school diploma or GED

One year secretarial course

Two years related work experience

One year computer/data entry experience

Descrizione del lavoro

The Ideal Candidate Will
SHORE UP! Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with handling clerical duties such as data entry, Answering phone calls, record-keeping, scheduling and office support :

• Ability to organize work flow of busy office.
• Ability to handle detailed work.
• Ability to effectively communicate orally and in writing.
• Ability to coordinate and associate with other related agencies and individuals.
• Ability to work with clients from varying backgrounds, education and economic levels.
• Maintain confidential files of office to which assigned.
• Maintain a calendar of appointments and obligations for one or more staff members as assigned.
• Greeting and screening callers who contact the assigned office either in person or by telephone.
• Assisting in the preparation of proposals and budgets.
• Assisting the Supervisors in matters of schedule change, daily staff absence reports, personnel situation, maintenance and transportation.
• Schedule interviews/appointments, prepare appointment schedule for both supervisors.
• Attend and participate in staff meetings and training sessions.
• Perform data entry on applications taken.
• Generate lists and reports weekly/monthly or as directed by Supervisors.
• Perform other duties assigned.

The Ideal Candidate Will
SHORE UP! Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with handling clerical duties such as data entry, Answering phone calls, record-keeping, scheduling and office support :

• Ability to organize work flow of busy office.
• Ability to handle detailed work.
• Ability to effectively communicate orally and in writing.
• Ability to coordinate and associate with other related agencies and individuals.
• Ability to work with clients from varying backgrounds, education and economic levels.
• Maintain confidential files of office to which assigned.
• Maintain a calendar of appointments and obligations for one or more staff members as assigned.
• Greeting and screening callers who contact the assigned office either in person or by telephone.
• Assisting in the preparation of proposals and budgets.
• Assisting the Supervisors in matters of schedule change, daily staff absence reports, personnel situation, maintenance and transportation.
• Schedule interviews/appointments, prepare appointment schedule for both supervisors.
• Attend and participate in staff meetings and training sessions.
• Perform data entry on applications taken.
• Generate lists and reports weekly/monthly or as directed by Supervisors.
• Perform other duties assigned.

Qualifications

The ideal candidate has a high school diploma or GED

• A graduate of one (1) year secretarial course plus two (2) years full-time related work experience.
• Must have one (1) year of computer experience/data entry, this includes prior administrative support performing the aforementioned functions.

Job Details

Job Schedule: Monday through Friday, 8am – 4pm

Job Pay Rate/Range: $19-22 per hour.

Job Type: Full-Time