Head Start Program Secretary I

Paycom - ATS; Buffalo (NY); On-site; USD 20,000 - 28,000; Full time

Job summary

Community Action Organization of Erie County, Inc. is seeking a Secretary 1 to assist the Office Manager with licensing for CAO Head Start sites and to support program administration in Buffalo, NY. The role involves data gathering, form preparation, minute taking, and travel coordination.

Candidates should have basic computer training, strong organization, and the ability to follow complex instructions. Head Start experience is preferred, and a valid driver’s license is required.

Qualifications

• High School diploma.
• Two to three years computer experience.
• Certificates, or other documentation, of computer training.
• At least two years progressively responsible secretarial experience.
• Good knowledge of office terminology, procedures and equipment.
• Previous Head Start experience preferred.
• Erie County resident preferred.

Responsibilities

• Assists Office Manager with new and renewal licensing of CAO Head Start sites.
• Assists Office Manager in compiling data for PIR.
• Prepares CAO Head Start program forms with coordinators and staff.
• Types minutes of meetings for CAO Head Start program.
• Maintains supplies inventory and distributes supplies to centers and staff.
• Coordinates transportation with Office Manager.
• Maintains desktop copiers at CAO Head Start sites.
• Delivers or drops off paperwork to centers as needed.
• Maintains network printers in the office.
• Prepares correspondence, summaries and reports for the program.
• Operates office machines and manages travel requests and reimbursements.
• Serves as switchboard operator when needed.
• Assists with time sheets and payroll.
• Fills in for office clerk and models positive work ethic.

Skills

Spreadsheet apps

Operating systems

Complex instructions

Organization

Driver’s license

Education

High School diploma

Computer training certificates

Tools

Lotus

Excel

Windows 3.1

Windows 95

MS-DOS

Job description

Community Action Organization of Erie County, Inc. is seeking a Secretary 1 to assist the Office Manager with licensing for CAO Head Start sites and to support program administration in Buffalo, NY. The role involves data gathering, form preparation, minute taking, and travel coordination.

Candidates should have basic computer training, strong organization, and the ability to follow complex instructions. Head Start experience is preferred, and a valid driver’s license is required.