Head of Transaction Support & Admin — Hybrid + Equity

Cedar Innovations Inc.; Hawaii; Hybrid; USD 80,000 - 135,000; Full time

Benefits offered by this job

Equity participation

Hybrid work model

Competitive compensation

Career growth in a fast-growing team

Job summary

Cedar Innovations is seeking a highly autonomous Head of Transaction Support & Administration to lead Cedar’s residential transaction workflows, administrative operations, and default-notice systems. This is a key role coordinating with title companies, lenders, and third-party vendors to ensure smooth processing and compliance.

You will design SOPs, manage staff, oversee third-party document quality, and help integrate operational processes into internal systems, dashboards, and automations.

Qualifications

• Minimum 6 years of real estate experience.
• 2+ years in AOAO or HOA management.
• 2+ years in residential transaction or document management.
• 1+ year with leasehold estates (may overlap with other experience).
• Bachelor’s degree required; real estate licensure strongly preferred.
• Demonstrated ability to hire, supervise, and evaluate administrative staff.
• Experience managing distributed teams, including remote or offshore personnel.
• Strong organizational discipline and high attention to detail.
• Proficiency reviewing, amending, and quality-checking transactional and administrative documents.
• Ability to interpret HOA, AOAO, and CC&R documents and identify administrative or operational risks.

Responsibilities

• Oversee and coordinate all administrative support for residential real-estate transactions.
• Coordinate with title companies, lenders, escrow officers, and third-party service providers.
• Draft notices and amend administrative terms in contracts.
• Manage and review transaction files across multiple jurisdictions.
• Lead recruitment, onboarding, and supervision of administrative staff.
• Develop and implement SOPs for transaction support and administrative operations.
• Establish QA standards for all administrative outputs.
• Maintain audit-ready systems for tracking notices and documents.
• Collaborate with engineering and product teams to automate workflows.

Skills

Real estate experience

AOAO/HOA management

Residential transaction management

Document review & QA

Staff leadership

Remote/offshore personnel management

Education

Bachelor’s degree

Real estate licensure (preferred)

Tools

Workflow automation tools

Dashboards

CRM systems

Job description

Cedar Innovations is seeking a highly autonomous Head of Transaction Support & Administration to lead Cedar’s residential transaction workflows, administrative operations, and default-notice systems. This is a key role coordinating with title companies, lenders, and third-party vendors to ensure smooth processing and compliance.

You will design SOPs, manage staff, oversee third-party document quality, and help integrate operational processes into internal systems, dashboards, and automations.