Head of Records & Library Program (Hybrid)

Valley-Water; San Jose (CA); Hybrid; USD 120,000 - 170,000; Full time

Benefits offered by this job

Hybrid telework eligibility

Job summary

Valley Water in San Jose, CA seeks a Supervising Program Administrator – Records and Information Management to lead the Clerk of the Board's Records and Library Program, guiding staff to organize, secure, and preserve physical and digital records while managing public records responses.

This role shapes policies, drives digitization and database migrations, and ensures compliant, accessible information for the district and the public; a legal background is preferred and a hybrid telework

Qualifications

• Six (6) years of experience in records and information management and leading related projects or programs.
• Experience coordinating and responding to public records requests.
• A legal background is preferred.

Responsibilities

• Monitor and evaluate library and records management practices, methods, procedures, and policies; identify areas for improvement, recommend solutions, and monitor and report on compliance with records management regulatory requirements.
• Determine how the Records Management Center and Library store, organize, describe, provide access to, and preserve records and reference materials; select appropriate physical and electronic systems.
• Oversee responses to public records requests, subpoenas, grand jury investigations, and other litigation-related demands for records; facilitate the lawful release or withholding of responsive documents under District Counsel’s guidance and review responses for quality assurance.
• Coordinate the development and implementation of centralized records management information systems and digitization efforts; oversee database migrations, including specifications, data design and standardization, quality assurance, implementation, and user training.

Skills

Records management

Public records requests

Project leadership

Legal knowledge (preferred)

Education

Bachelor’s degree

Job description

Valley Water in San Jose, CA seeks a Supervising Program Administrator – Records and Information Management to lead the Clerk of the Board's Records and Library Program, guiding staff to organize, secure, and preserve physical and digital records while managing public records responses.

This role shapes policies, drives digitization and database migrations, and ensures compliant, accessible information for the district and the public; a legal background is preferred and a hybrid telework