Hybrid Public Records & ROW Admin Specialist

King County, WA; Renton (WA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Healthcare benefits

Pension plan

Paid holidays

Job summary

King County’s Department of Local Services (RSD) is seeking an Administrator II to provide comprehensive administrative support, manage public records requests, and maintain accurate records. You will handle PRRs, track deadlines, coordinate task assignments, and assist with ROW investigations and claims documentation.

The role requires strong technical writing, meticulous record-keeping, and the ability to follow up on assignments while working with various internal teams.

Qualifications

• Experience handling Public Records Requests (PRRs), including routing, deadline tracking, and follow up.
• Experience developing and managing tracking systems for organizing and monitoring complex legal and administrative data.
• Demonstrated experience providing comprehensive administrative support.
• Possess exceptional technical writing skills.
• Experience drafting, reviewing, and editing official correspondence with a high degree of accuracy and clarity.
• Understanding of public property issues for use in drafting/researching and responding to claims for damages.
• Knowledge of Rights-of-way, road usage and infrastructure.
• Ability to conduct field visits and safely operate a county vehicle.

Responsibilities

• Provide comprehensive administrative support, and records management.
• Respond to public inquiries and assist with drafting responses to claims for damages.
• Conduct public records searches using internal databases and information systems; identify appropriate personnel for task assignments, monitor progress, and ensure deadlines are met.
• Develop and manage tracking systems to ensure accurate documentation of critical information related to active lawsuits, legal holds, and citizen correspondence.
• Compile records for discovery requests.
• Draft, proofread, and edit official correspondence with a high level of accuracy.
• Draft and issue correspondence to inform property owners of identified violations and outline the necessary actions for compliance.
• Maintain accurate, thorough and organized records.
• Serve as a point of contact for internal inquiries, including employee vehicle accidents and record location assistance.
• Route documents for signatures, monitor approval status, and ensure timely follow up.
• Conduct field visits as needed to assist with right-of-way investigations, and verify information related to claims.

Skills

PRR handling

Tracking systems

Administrative support

Technical writing

Editing correspondence

Right-of-way knowledge

County vehicle operation

Communication

Tools

Microsoft Office Suite

Outlook

Teams

Excel

Word

SharePoint

Adobe Acrobat Pro

Job description

King County’s Department of Local Services (RSD) is seeking an Administrator II to provide comprehensive administrative support, manage public records requests, and maintain accurate records. You will handle PRRs, track deadlines, coordinate task assignments, and assist with ROW investigations and claims documentation.

The role requires strong technical writing, meticulous record-keeping, and the ability to follow up on assignments while working with various internal teams.