Hybrid Records & Information Management Lead

Santa Clara Valley Water District (CA); San Jose (CA); Hybrid; USD 110,000 - 150,000; Full time

Job summary

Valley Water in San Jose, CA, is seeking a Supervising Program Administrator – Records and Information Management to lead the Records and Library Program within the Clerk of the Board.

You will guide staff in organizing, securing, and preserving physical and digital records; oversee responses to public records requests and other legal demands in coordination with District Counsel; and improve records management policies, procedures, and systems.

Qualifications

• Six years of experience in records and information management with leadership of related projects.
• Experience coordinating public records requests.
• Knowledge of the California Public Records Act and the FOIA.

Responsibilities

• Monitor and evaluate library and records management practices, methods, procedures, and policies; identify areas for improvement, recommend solutions, and monitor and report on compliance with records management regulatory requirements.
• Determine how the Records Management Center and Library store, organize, describe, provide access to, and preserve records and reference materials; select appropriate physical and electronic systems.
• Oversee responses to public records requests, subpoenas, grand jury investigations, and other litigation-related demands for records; facilitate the lawful release or withholding of responsive documents under District Counsel’s guidance and review responses for quality assurance.
• Coordinate the development and implementation of centralized records management information systems and digitization efforts; oversee database migrations, including specifications, data design and standardization, quality assurance, implementation, and user training.

Skills

Record organization

Procedures creation

Coordinate records requests

Digitization & data migration

Problem solving

Resource & budget management

Stakeholder relations

Education

Bachelor’s degree

Job description

Valley Water in San Jose, CA, is seeking a Supervising Program Administrator – Records and Information Management to lead the Records and Library Program within the Clerk of the Board.

You will guide staff in organizing, securing, and preserving physical and digital records; oversee responses to public records requests and other legal demands in coordination with District Counsel; and improve records management policies, procedures, and systems.